Executive Personal Assistant - Maritime Industry

Overview

We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations within our organization. This role offers an exciting opportunity to contribute to an environment where proactive problem\-solving, exceptional organizational skills, and a positive attitude are essential. The ideal candidate will be energized by multitasking, managing complex schedules, and providing top\-tier administrative support that keeps our leadership team focused on strategic priorities. This position is perfect for someone eager to grow their career in maritime and executive support while making a meaningful impact every day.

Duties

• Manage and coordinate details using Microsoft Outlook and Google Suite (excel, docs, sites, etc.) including scheduling meetings, making appointments, and client outreach.
• Handle all aspects of office management, including data organization, maintaining organized records, and overseeing online programming.
• Provide comprehensive executive administrative support such as preparing correspondence, proofreading documents, and managing incoming emails with professional etiquette.
• Organize and plan events, meetings, and travel arrangements to ensure seamless execution of organizational activities.
• Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks across departments.
• Maintain confidentiality while managing sensitive information through secure document handling with tools like DocuSign.
• Support customer service efforts by addressing inquiries professionally via emailing and phone systems and ensuring positive interactions at all times.

Experience

• Proven experience as a Personal Assistant, in Maritime, or in an administrative support role online.
• Demonstrated proficiency in Microsoft and Google Suite.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced setting.
• Experience with duties such as filing systems, administrative operations, and clerical tasks.
• Familiarity with maritime industry.
• Exceptional communication skills with professional phone etiquette across multi\-line phone systems.
• Ability to handle multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
• Willing to travel, if needed!

* Join us to be part of a vibrant team where your organizational talents will shine! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth in administrative excellence.

Pay: $1\.00 \- $10\.00 per hour

Expected hours: 5\.0 – 15\.0 per week

Work Location: Hybrid remote in Sarasota, FL 34234