Office Manager

Job Summary We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating daily activities, managing communication channels, and supporting team productivity. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and technical proficiency to foster an efficient workplace where everyone can thrive. This paid position offers an exciting opportunity to contribute to a vibrant team while honing your office management expertise. This position is a 1099 Hybrid position. This position is a Part time position requiring 20 hours a week with opportunity to grow to full\-time. Must be able to be on\-site at least 1 day for 4 hours between the hours of 10 am to 6pm. Must be available for twice daily scheduled meetings via Zoom, 1 morning stand up meeting and 1 stand down meeting prior to the end of the business day. This is a primary care medical office. Must have experience in billing, coding, payer credentialing and human resources and compliance and record keeping in a medical office setting. Responsibilities Oversee daily office operations, including managing supplies, equipment, and facilities to maintain an organized workspace Serve as the primary point of contact for internal staff, clients, and visitors via multi\-line phone systems and in\-person interactions Handle calendar management, scheduling appointments, meetings, and coordinating events with precision Maintain accurate records through data entry, filing systems, spreadsheets, and document proofreading to ensure information integrity Manage correspondence using Microsoft Office tools such as Word and Excel, along with Google Workspace applications for seamless communication Support bookkeeping tasks including invoicing, expense tracking, and basic financial recordkeeping using QuickBooks or similar software Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining phone etiquette and client communication standards Requirements Proven experience in office management or administrative roles with strong clerical background Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and productivity software for efficient task execution Familiarity with QuickBooks or comparable bookkeeping software for financial recordkeeping Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Strong computer literacy including data entry, word processing, spreadsheets, and technical proficiency in office equipment Bilingual abilities are highly desirable to support diverse client and team interactions Previous experience as a front desk receptionist or medical/dental receptionist is advantageous for understanding client support dynamics Exceptional phone communication skills coupled with courteous phone etiquette and customer support experience Personal assistant experience or calendar management skills that demonstrate reliability and attention to detail Ability to handle multiple responsibilities simultaneously while maintaining accuracy and professionalism This is a primary care medical office. Must have at least 2\+ years experience in billing, coding, payer credentialing and human resources and compliance and record keeping in a medical office setting. Must have experience with electronic medical record documentation and chart review in EMR/EHR systems i.e\- Tebra, Simple Practice, Practice Fusion. Join us as our Office Manager and become a key player in creating a productive, welcoming environment. Your organizational prowess combined with your technical skills will empower our team to achieve new heights every day! Pay: $21\.00 \- $25\.00 per hour Work Location: Hybrid remote in Baltimore, MD 21218