Accounts Payable Specialist

Overview We are seeking a dynamic and detail\-oriented Accounts Payable Specialist to join our finance team. In this vital role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong relationships with vendors and internal departments. Your expertise will help uphold financial integrity, compliance with accounting standards, and streamline payment workflows. This position offers an exciting opportunity to contribute to a growing organization committed to operational excellence and financial transparency. Responsibilities Process and verify all incoming invoices using various financial software such as Workday, SAP, or Oracle, ensuring accuracy and compliance with company policies. Perform account reconciliations for accounts payable transactions, identifying discrepancies and resolving issues promptly. Manage the full cycle of invoice processing from receipt through approval, coding, and payment execution while adhering to SOX controls and GAAP standards. Utilize accounts payable automation tools like Paychex or ADP to streamline workflows and improve efficiency. Maintain detailed records of all transactions, ensuring confidentiality of sensitive information in accordance with company policies. Reconcile vendor statements regularly using Excel data analysis techniques such as VLOOKUP functions and spreadsheets to identify discrepancies. Assist with month\-end closing activities related to accounts payable, including journal entries and general ledger reconciliation using accounting systems like PeopleSoft or Sage. Support compliance audits by preparing documentation related to financial software systems such as Kronos, UltiPro, or Ceridian. Collaborate with internal teams including human resources for benefits administration and payroll management, ensuring accurate data entry in HRIS systems like ADP or Workday. Contribute to continuous improvement initiatives by recommending enhancements in accounts payable processes and automation efforts. Requirements Proven experience in accounting or finance roles with a focus on accounts payable, bookkeeping, or related functions. Strong understanding of accounting principles such as GAAP, double\-entry bookkeeping, and financial concepts. Proficiency in financial software including Workday, QuickBooks, Quicken, Sage, PeopleSoft, UltiPro, Kronos, Ceridian, or similar platforms. Demonstrated ability in Excel data analysis using formulas like VLOOKUP and creating complex spreadsheets for reconciliation purposes. Knowledge of accounts receivable management, invoice processing, and account reconciliation procedures. Familiarity with payroll management systems such as ADP or Kronos is a plus. Excellent attention to detail with strong organizational skills; ability to handle confidential information discreetly. Effective communication skills for collaborating across departments including human resources and external vendors. Ability to adapt quickly to new accounting systems and automation tools while maintaining accuracy under tight deadlines. Join us in this exciting role where your expertise will directly impact our financial health! We value energetic professionals eager to grow their careers in a fast\-paced environment that champions innovation and excellence in finance operations. Pay: $29\.09 \- $38\.42 per hour Benefits: Health insurance Paid time off Parental leave Retirement plan Vision insurance Work Location: Hybrid remote in West Haven, CT 06516