Billing and Accounts Receivable Assistant

Job Summary:

We are seeking a proactive and detail\-oriented Billing and Accounts Receivable Assistant to join our dynamic finance team. In this role, you will be responsible for managing the billing process, ensuring accurate accounts receivable records, and supporting financial operations of A Plus Auto Doctor LLC. The position is responsible for various day\-to\-day accounting and bookkeeping tasks, AR management and collections, and financial reports. Experience in QuickBooks is preferred, along with a sense of urgency to help keep accounting up to date, get bills out promptly, and ensure tasks assigned are completed promptly. Opportunity to advance in role with experience.

Key Duties:

• Prepare and send invoices to clients and customers.
• Process, prepare and complete third\-party invoices.
• Check and issue billing adjustments to customers.
• Check, print and validate billings and invoices.
• Track, check and process delinquent invoices.
• Perform daily closing and balancing of payments and receipts.
• Maintain and manage daily logs of transactions in an organized manner.
• Coordinate with accounts receivable and accounts payable departments
• Collaborate with clients and internal teams via phone or email to resolve billing discrepancies through negotiation and excellent customer service skills.
• Maintain meticulous records of all billing activities, including data entry of financial information and documentation of adjustments or corrections.
• Support the month\-end closing process by preparing reports related to accounts receivable, revenue analysis, and account reconciliation.

Requirements

• Must have strong attention to detail with a high level of accuracy and process efficiency.
• Prefer 5\+ years in an office\-based professional environment, with accounts receivable or related accounting experience.
• Automotive Industry experience a plus.
• Intermediate experience with Adobe and MS Office, especially Excel.
• Excellent data entry skills.
• A relationship builder who interacts with our internal clients to provide billing support.
• Excellent analysis skills with the ability to perform detailed account analysis and reconciliation accurately.
• Proficiency in data entry with high accuracy (10 key typing skills) and double\-entry bookkeeping experience.
• Strong negotiation skills paired with exceptional phone etiquette and customer service orientation.
• Ability to handle multiple priorities efficiently while maintaining attention to detail in a fast\-paced environment.

Pay: $20\.47 \- $25\.27 per hour

Benefits:

• Commuter assistance
• Dental insurance
• Flexible schedule
• Paid sick time
• Paid time off
• Vision insurance

Work Location: Remote