Office Coordinator (Construction/Insulation)

Administrative Coordinator

Family\-Owned Insulation Company \| Full\-Time \| Sarasota

About Us

We are a locally owned, family\-operated insulation company that takes pride in doing quality work and treating our employees and customers like family. Our team has built a strong reputation for reliability, craftsmanship, and service in both residential and commercial insulation projects.

We’re looking for a dependable, detail\-oriented Administrative Coordinator who enjoys staying organized, supporting a team, and helping projects run smoothly from start to finish.

If you’re someone who likes variety in your day and wants a long\-term home with a supportive company, this could be a great fit.

Position Overview

This role is the hub of our daily operations. You’ll work closely with management, field crews, vendors, and customers to keep estimates, scheduling, billing, and documentation organized and on track.

Responsibilities

· Answer phones and schedule estimates

• Enter job estimates into QuickBooks and send to customers
• Calendar scheduled jobs using Gmail calendar
• Communicate with customers via phone and email regarding scheduling, updates, and invoices
• File construction liens, notices, and releases with the appropriate jurisdictions
• Process invoices and payments using QuickBooks
• Maintain job files, contracts, and closeout documentation
• Track change orders and project details
• General office administration, filing, and data entry
• Provide day\-to\-day support to management and field staff

Qualifications

• 2\+ years of administrative or office experience (construction or trades industry preferred)
• QuickBooks experience preferred but will train
• Knowledge of Microsoft Office (Excel, Word, Outlook) preferred
• Strong organization and multitasking skills
• Professional communication and customer service skills
• Detail\-oriented with the ability to meet deadlines
• Self\-starter who works well independently and as part of a team

What We Offer

We believe in taking care of our team and providing stability and long\-term growth.

• Competitive pay based on experience
• Paid Time Off (PTO)
• Paid Holidays
• Health, Dental, and Vision Insurance
• Supplemental Insurance options
• Life Insurance
• 401(k) with company matching
• Supportive, family\-oriented work environment
• Consistent, year\-round work

Schedule

Monday–Friday \| 8:00 am – 5:00 pm \| In\-office position

Apply Today

If you’re organized, dependable, and ready to work with a family\-owned company, we’d love to hear from you.

Pay: $20\.00 \- $24\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person