Real Estate Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Real Estate Assistant to join our vibrant team. In this role, you will be the backbone of our real estate operations, providing essential administrative support to ensure smooth transactions and excellent client service. Your proactive approach, combined with exceptional organizational skills and a positive attitude, will help drive our success and elevate the experience for our clients and team members alike. This paid position offers an exciting opportunity to develop your career in real estate while honing your office management and customer service skills.

Responsibilities

• Manage daily, weekly, and monthly office procedures. Handle inquiries and send to proper agent to handle.
• Coordinate appointment scheduling, calendar management, and property showings for agents and clients using various digital tools.
• Assist with data entry, filing, and document proofreading to ensure accuracy and compliance in all transactions.
• Support transaction processes by preparing contracts, tracking deadlines, and maintaining organized records using Microsoft Office, Google Workspace, and real estate\-specific software.
• Field all calls with professionalism, practicing excellent phone etiquette to support customer service excellence.
• Maintain client databases, update property listings, and manage correspondence via email and phone support.
• Social Media Management
• Provide administrative support including proofreading documents, managing office supplies, and supporting clerical tasks such as typing reports and filing documents.
• Support team members with transaction systems.

Experience

• Prior office management or administrative experience is required; real estate or property management background is a plus but not mandatory.
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills. .
• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Excellent customer service skills with a friendly demeanor; experience in customer support or reception roles such as dental or medical receptionist is beneficial.
• Bilingual abilities are highly valued to serve diverse client needs effectively.
• Join us to be part of a dedicated team committed to delivering exceptional service while advancing your career in real estate sales and administration!

Job Type: Part\-time

Pay: $20\.75 \- $22\.75 per hour

Benefits:

• Professional development assistance

Work Location: Hybrid remote in Providence, RI 02901