Administrative Assistant III, Job 26-0509 ACES

This is a 8 hour per day, 208 day Administrative Assistant III position with benefits at ACES High School. Anticipated start date is August 10, 2026\.

Hours for this position are 6:30 a.m. \- 3:00 p.m.

Preferred Qualifications: Previous experience as a secondary school administrative assistant preferred, bookkeeper, health room coverage, first aid/CPR trained, testing coordinator. Associate’s degree or additional business training is preferred.

Minimum Qualifications: Proficiency in Microsoft Office (Word, Excel). Strict adherence to confidentiality concerning student and staff information. Diplomacy and a welcoming, patient demeanor when dealing with students, parents, and staff. Ability to adapt to changing priorities and a fast\-paced environment.

Hourly salary rates listed are 2025\-26 rates.

JOB TITLE:Administrative Assistant III – Secondary

CLASSIFICATION:Office/Accounting \- MACP

REPORTS TO:Principal

JOB SUMMARY:

The Administrative Assistant III is responsible for coordinating the operation of the school office. Duties include providing clerical services for the principal and a variety of support services for staff, students, parents and community members.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provide secretarial services including letter composition, schedule appointments and conferences, analysis of information, maintenance of databases, preparation of district reports, sort and distribute mail and interoffice mail deliveries daily.
• Data entry, copy, collate, sort, and file documents, including the use of Parent Square and the school webpage.
• Establish and maintain professional interactions with students, staff, parents and the general public. Greet the public, answer phones, assist with student and staff needs, and respond to inquiries from students, parents, staff and general public daily.
• Develop and maintain an organized office including record management, an effective filing system, maintain accessibility of information, prioritize tasks and complete tasks in a timely manner, and provide for record maintenance and retention management in compliance with district policy and state guidelines.
• Assist with front desk coverage to maintain continuity of office services.
• Process and manage supply orders, distribution, and inventory. Maintain and rotate inventories on a regular basis.
• Assist the principal with scheduling regular building personnel and/or substitute employees for special events and/or building activities. Coordinate parent and community volunteers.
• Work with the substitute services facilitator to schedule substitute employees daily.
• Maintain records of all employee absences; collect regular and substitute employee timesheets. Verify accuracy of timesheet documentation, including account codes, and submit to the payroll department on a regular basis.
• Assist the principal with scheduling the use of school facilities by community members and organizations.
• Provide first aid to injured or ill students as appropriate; may track and dispense authorized student medication as required.
• Support administration with daily building needs including maintenance and emergency drills.
• Implement and comply with District policies.
• Maintain consistent attendance and conform to regular work hours specified.
• Fulfill other duties as assigned by the supervisor

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job.

• Skill and ability to effectively communicate.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop professional and positive relationships with others.
• Skill and ability to follow and give written and verbal instructions.
• Skills and abilities in organization, efficiency, time management, and record keeping.
• Skills and abilities of accuracy and attention to detail.
• Knowledge and ability to successfully use basic math and write routine documents using correct spelling, grammar and punctuation.
• Skill and ability with operating office equipment which may include telephone, computer, typewriter, calculator, copier, and media equipment.
• Word process with accuracy at 60 w.p.m.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain consistent presence at assigned worksite and regularly work assigned hours.

Education:

• High school diploma or its equivalent.
• College degree and/or additional training beyond high school preferred.

Experience:

• Five (5\) years of applicable office or clerical experience, including office management (preferably in a public school setting.) Vocational or technical clerical training may substitute for work experience.
• Previous school district experience preferred.

PHYSICAL REQUIREMENTS: Administrative Assistant III – Secondary

Occasionally

1% \- 33%

Frequently

34% \- 65%

Continually

66% \- 100%

Sitting

X

Standing

X

Walking

X

Crouching

X

Kneeling/Crawling

X

Stooping

X

Twisting Knees

X

Twisting Waist

X

Twisting Neck

X

Climbing

X

Balancing

X

Leg/Foot Use

X

Reaching

X

Handling/Grasping

X

Fingering/Feeling

X

Pushing/Pulling

X

Lifting/Carrying

X

Talking

X

Hearing

X

Vision

X

Near Acuity

X

Far Acuity

X

Depth Perception

X

Color Vision

X

Field of Vision

X

Smell

X

Work Outdoors

X

Work Indoors

X

Mukilteo School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator Robert Gallagher (425\-356\-1325\), *GallagherRM@mukilteo.wednet.edu, Section 504 Coordinator Becca Anderson (425\-356\-1277\), AndersonRA@mukilteo.wednet.edu, and the ADA/Access Coordinator Karen Mooseker (425\-356\-1330\), moosekerkw@mukilteo.wednet.edu. Address: 9401 Sharon Drive in Everett, WA. Inquiries regarding ADA/Access issues at Sno\-Isle TECH Skills Center should be directed to Wes Allen, Director (425\-348\-2220\) allenwr@mukilteo.wednet.edu. Address: 9001 Airport Road in Everett, WA 98204\.*