Executive Assistant to the CEO

Join a mission\-driven organization dedicated to strengthening children, families, and communities throughout Orange County. The Priority Center is seeking a highly organized, proactive, and relationship\-focused Executive Assistant to support the Executive Director and serve as a key partner in executive operations, Board relations, donor engagement, and organizational coordination.

At The Priority Center, we value collaboration, compassion, innovation, and service. If you are looking for an opportunity to support mission\-centered leadership while helping advance the work of an organization making a difference every day, we encourage you to apply.

Position Summary:

The Priority Center is seeking a mission\-driven and highly organized Executive Assistant to provide direct, high\-level support to the Executive Director with a strong focus on Board relations, donor engagement, and executive operations.

This role serves as a key liaison between the Executive Director, Board of Directors, donors, and internal teams, ensuring seamless communication, coordination, and follow\-through. Responsibilities include managing Board and committee activities, preparing Board materials, coordinating donor outreach and follow\-up, and maintaining accurate records in Bloomerang.

The Executive Assistant also oversees Executive Office operations, including calendar management, communications, office administration, and event coordination. The ideal candidate is proactive, detail\-oriented, and exercises strong judgment, discretion, and professionalism in managing sensitive information and high\-level relationships.

Executive Assistant Responsibilities

Executive \& Board Support

• Manage the Executive Director’s calendar, schedule, and priorities, ensuring efficient use of time and alignment with organizational goals.
• Establish and maintain effective working relationships with Board Members, staff, and community partners.
• Coordinate all Board and committee meetings, including scheduling, preparing and distributing Board packets, and supporting Board communications.
• Attend meetings as needed and prepare agendas, minutes, and resolutions in a timely and accurate manner.
• Ensure corporate and governance documents are current, organized, and accessible.
• Prepare reports, presentations, and correspondence for review by the Executive Director.

Executive Communications \& Coordination

• Serve as a primary point of contact for the Executive Office by screening calls, emails, and correspondence, and responding independently when appropriate.
• Manage and prioritize all incoming communications for the Executive Director, including drafting, editing, and proofreading responses.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.

Donor Relations \& Development Support

• Coordinate donor outreach, including scheduling donor calls, preparing briefing materials, and tracking follow\-up actions.
• Conduct donor follow\-up communications and support ongoing stewardship efforts.
• Maintain and manage the donor database (Bloomerang), ensuring accurate records, gift entry, reporting, and data integrity.
• Support sponsorship efforts by tracking outreach, managing responses, and following up on sponsorship commitments and asks.
• Coordinate event logistics, including managing table RSVPs, guest lists, and donor communications.

Events, Meetings \& External Engagement

• Plan and coordinate visits and tours for donors, Board Members, and community stakeholders.
• Organize Executive Office meetings, events, and conferences, including securing facilities, coordinating catering, managing invitations, coordinating speakers, and monitoring event budgets.
• Support volunteer and Board committee coordination, including meeting facilitation and administrative support.

Office Administration \& Operations

• Oversee day\-to\-day Executive Office operations, including managing supplies, equipment, and vendor coordination.
• Prepare timesheets and expense reports for the Executive Director.
• Create and maintain databases, spreadsheets, and tracking tools related to Executive Office, Board, and development activities.
• Provide general administrative and operational support across departments as needed.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred. Equivalent combination of education and experience may be considered.
• Minimum of three (3\) years of progressively responsible executive administrative support experience, preferably supporting senior executives, nonprofit leadership, or boards of directors.
• Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities and deadlines.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive matters with professionalism and discretion.
• Strong written and verbal communication skills, including the ability to draft, proofread, and edit correspondence, reports, presentations, and other materials independently.
• Ability to establish and maintain effective working relationships with executive leadership, board members, employees, community partners, and external stakeholders.
• Highly proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and virtual meeting platforms.
• Experience coordinating meetings, preparing agendas and materials, taking meeting minutes, and managing calendars and schedules.
• Strong attention to detail and ability to work independently with minimal supervision.
• Ability to adapt to changing priorities and organizational needs while maintaining a positive and solutions\-oriented approach.
• Experience working in a nonprofit or mission\-driven organization is highly desirable.
• Bilingual skills are preferred but not required.

Why Join Us?

• A mission\-driven organization committed to equity and community impact.
• A collaborative team environment where your ideas matter and your contributions are valued.

Working Conditions:

• Working environment is indoor reasonably clean, well\-lit and ventilated
• Generally little or no risk of injury or health impairments
• Requires little physical effort involving intermittent standing, sitting or walking while performing duties, occasionally lifting up to 10 lbs.

Pay: $55,000\.00 \- $60,000\.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Progressive administrative: 3 years (Required)
• Microsoft Suite: 3 years (Required)

Work Location: In person