Administrative Assistant

Overview

Join our dynamic team as an Administrative Assistant and become the vital backbone of our office operations! This energetic role offers the chance to support daily administrative functions, enhance office efficiency, and provide exceptional customer service. You will be the first point of contact for visitors and callers, manage essential clerical tasks, and contribute to a professional and welcoming environment. If you thrive in a fast\-paced setting, possess strong organizational skills, and enjoy multitasking, this position is perfect for you! All roles are paid positions, emphasizing our commitment to valuing every team member.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, managing multi\-line phone systems with excellent phone etiquette.
• Handle incoming calls promptly, directing inquiries efficiently using multi\-line phone systems and providing exceptional customer support.
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools.
• Perform data entry and maintain accurate filing systems, ensuring all records are organized and easily accessible.
• Assist with bookkeeping tasks using Sage Intacct or similar accounting software to support office management and financial recordkeeping.
• Support office management by ordering supplies, maintaining inventory, and ensuring the workspace remains organized and efficient.
• Proofread documents for accuracy and clarity to uphold professional standards across all communications.
• Weekly Payroll utilizing Paycom and Employee Navigator

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong computer literacy including data entry, typing speed, proofreading, and general computer skills.
• Embark on a rewarding career where your organizational prowess and proactive attitude will make a real difference! We’re dedicated to fostering a positive work environment that supports your growth while delivering outstanding service to our clients and visitors alike.

Pay: $50,000\.00 \- $55,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person