Administrative Assistant – Environmental Services

Position: Administrative Assistant \- Environmental Services

Location: Sandstone, MN

Union: AFSCME Road \& Bridge Technician Unit 1

Status: Full\-time, non\-exempt (40 hours/week)

GENERAL DEFINITION OF WORK

Performs intermediate skilled administrative support to department staff, receiving and processing incoming calls and visitors, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned. Work is performed under the limited supervision of the Environmental Services Manager.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

• Provide general clerical support to support team efforts; maintain permit database and computer files; preparing mailings, compiling packets, open and distribute the mail, and other general office duties as needed.
• Responsible for reception of all building visitors, consumer inquiries, and requests; relay requests or documents to appropriate staff, and others as needed; handle multiple competing demands.
• Handles inquiries from the public by telephone; forwards calls to appropriate party, if necessary.
• Draft and edit correspondence including letters, emails, permits, certificates of compliance, brochures, public hearing notices, newspaper advertising, and other announcements.
• Coordinates and schedules inspections throughout the construction process.
• Reviews property sale listings, determines point\-of\-sale septic inspection requirements, and communicates with property owners regarding non\-compliance.
• Receipts in payments via cash, check, and processes credit card payments.

KNOWLEDGE, SKILLS, AND ABILITIES

General knowledge of standard office and receptionist procedures and the operation of a multi\-line phone system; video conferencing, postage machine, credit card machine system, AppExtender; general knowledge of departmental programs and policies; ability to speak clearly; ability to understand and follow written and oral directions; ability to operate standard office, word and data entry equipment; ability to establish and maintain effective working relationships with associates and the public.

EDUCATION AND EXPERIENCE

• High school diploma or GED and one or more years of experience in office clerical, administrative support, customer service, or real estate work;
• Or equivalent combination of education and experience;
• A Valid driver's license

PREFERRED QUALIFICATIONS

• Experience with permit processing, licensing, or regulatory compliance documentation
• Experience in environmental services, land use, or a related regulatory program
• Experience with property transactions, real estate closings, or point\-of\-sale compliance processes
• Proficiency with database entry and records management in a professional setting

APPLICANT INFORMATION:

All applicants must submit a completed Pine County application at www.pinecountymn.gov/jobs. Submission of a cover letter and resume is not required but strongly encouraged.

* Internal applicants: Apply by Wednesday, May 20, 2026 at 4:30 p.m.

* External applicants: Apply by Wednesday, May 27, 2026 at 4:30 p.m.

*Why Pine County?*

• Medical Insurance Plan Options
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Dental Plan
• Public Employees Retirement Association (PERA) Retirement
• 475(b) Deferred Compensation
• Company sponsored Life/AD\&D Insurance
• Group Decreasing Life
• Vision
• Generous time off including PTO, personal days, and 12 paid holidays

Pine County is the fastest growing counting in Minnesota and known for a wide variety of outdoor recreational activities.

Pine County Personnel System

Classification: Administrative Assistant \- Environmental Services

Pay Grade: Grade 4; $21\.32/hour \- $28\.56/hour DOQ

Rating Method: The hiring process will include a formal interview and may include testing and/or other methods of selection

Closing Date:Internal applicants: Apply by Wednesday, May 20, 2026 at 4:30 p.m.

External applicants: Apply by Wednesday, May 27, 2026 at 4:30 p.m.

### *An Equal Opportunity Employer/Affirmative Action Employer*