Administrative Assistant

Job Overview

The Administrative Assistant provides essential support to the Executive Director and helps ensure smooth day\-to\-day operations. This includes assisting with correspondence, meetings, data entry, programs, fundraising and event planning. This role is ideal for a detail\-oriented, self\-motivated individual who enjoys a variety of tasks and thrives in a flexible, hybrid remote work environment. This position offers an opportunity to contribute meaningfully to a growing nonprofit while maintaining a flexible, part\-time schedule.

Education and Experience

High school diploma or equivalency

Required Skills and Abilities

• Strong organizational skills and attention to detail
• Proficiency with common office tools (e.g. Microsoft Office, Google Workspace)
• Strong written and verbal communication skills
• Ability to maintain polite and professional communication via phone, email and mail
• Comfortable working remotely and managing time effectively
• Ability to maintain confidentiality

Key Duties and Responsibilities

• Coordinate virtual and in\-person meetings, including calendar management and reminders, materials, electronic meeting packets, RSVP tracking and minutes
• Assist with preparation for programs, projects and events (virtual, in\-person and hybrid)
• Perform data entry and maintain accurate records
• Assist with basic financial tracking, data entry and reporting
• Maintain donor and marketing databases
• Assist with marketing communications such as social posts and email scheduling
• Assist with Dolly Parton's Imagination Library registrations, reporting and books
• Perform general clerical tasks such as document preparation, reports, mailings and other duties as assigned

Preferred (Not Required)

• Familiarity with QuickBooks Online
• Experience with donor databases or CRM systems
• Background in administrative support, nonprofit operations or event coordination

Work Environment, Conditions and Physical Requirements

• Primarily will work remotely, but will occasionally meet in person with the Executive Director and assist with in\-person meetings, programs and events
• Must be able to occasionally lift up to 20 pounds
• Must be available for occasional evening or weekend work
• Must have transportation and a valid driver's license
• Collaborative, mission\-driven team environment

Pay: $13\.73 \- $15\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Escanaba, MI 49829