Description
- ---------------
- Maintain inventory and keep in stock various offices supplies.
- Arrange for the maintenance and repair of office printers and copiers.
- Screen calls and visitors, take messages for absent managers, receive, review, and distribute incoming mail.
- Review employee data entry in the DOTtime payroll program, review payroll journals, review for coding accuracy, leave balances, shift differentials, overtime, review amended timesheets, and assist with all questions and concerns from employees and supervisors in the DOTtime program.
- Verify purchase approvals and signatures are received, either wet ink or via email. Ensure all purchasing guidelines are followed and contracts are used as required per purchasing office rules.
- Region Office Front Desk Coverage.
- This position offers flexible/hybrid remote work options.
- To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union\-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non\-represented positions can be found in Chapter 357\-28 of the Washington Administrative Code.
- WSDOT does not use the E\-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
- Work\-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
- Paid Leave – In addition to 12 paid holidays, full\-time employees mayearn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3\) individuals who can attest to your work performance, technical skills, and job\-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award\-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation! The Opportunity
WSDOT is seeking a motivated and detail\-oriented Administrative Assistant 2 to join our team in Union Gap. In this important role, you will support the daily operations of the Project Development and Design offices by processing payroll, managing office billings, reconciling travel expense vouchers, and maintaining office supplies in a fast\-paced environment.
This position plays a key role in supporting WSDOT’s mission by providing reliable administrative support to the Region, Project Development, and Design offices as they deliver vital transportation projects that benefit communities across Washington. What to Expect
Among the varied range of responsibilities held within this role, the Administrative Assistant 2 will:
Qualifications
To be considered for this opportunity, the following are required:* Administrative Operations Management: Ability to coordinate office administrative processes including travel arrangements, meeting logistics, onboarding/offboarding support, and scheduling.
* Financial Transaction Processing \& Purchasing Compliance: Ability to process purchases, reimbursements, and financial transactions accurately using agency procedures and systems.
* Customer Service \& Service Delivery: Ability to provide responsive and professional support to internal staff and external partners.
* Communication \& Professional Correspondence: Ability to communicate clearly through written, verbal, and electronic methods with staff, managers, and vendors.
* Organization \& Task Prioritization: Ability to manage multiple administrative tasks, maintain records, and meet deadlines.
* Collaboration \& Team Support: Ability to work effectively within a team environment and coordinate work with staff across offices or divisions.
* Records \& Information Management: Ability to maintain accurate administrative records and manage documents in compliance with agency procedures.
* Digital Tools \& Administrative Systems: Ability to use Microsoft Office and agency systems to support administrative tasks and workflow coordination.
* Growth Mindset: Actively demonstrates a commitment to learning and growth.
* Service\-Oriented: Takes action to meet the needs of others.
It is preferred that qualified candidates also demonstrate:
* Office Logistics \& Facility Coordination: Experience coordinating office supplies, mail distribution, and facility maintenance requests.
* Travel and Event Coordination Experience: Experience arranging travel, conference registrations, and tracking travel reimbursements.
* Purchasing Card or Expense Processing Systems: Experience using purchasing card systems or financial transaction platforms.
* Multi\-Location Office Support Experience: Experience supporting operations across multiple office locations or teams.
* Process Improvement \& Initiative: Ability to identify opportunities to improve administrative processes or workflows
Important Notes
Why WSDOT
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Administrative Assistant 2 \#20479 in the subject line.