Office Manager / Bookkeeper

Job Overview

We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of daily office functions while maintaining accurate financial records. The ideal candidate is energetic, detail\-oriented, and possesses excellent communication skills, ready to support our team and enhance office efficiency. This paid position offers an exciting opportunity to develop a broad skill set in a fast\-paced environment, contributing to the overall success of our organization.

Responsibilities

• Manage daily office operations, including front desk duties, greeting visitors, professionalism and courtesy
• Oversee calendar management and scheduling for staff appointments, meetings, and events using tools like Google Workspace and Microsoft Office
• Perform bookkeeping tasks utilizing QuickBooks, including data entry, invoicing, expense tracking, and bank reconciliations
• Provide exceptional customer service by supporting clients and visitors with inquiries, appointment scheduling, and general assistance
• Maintain organized filing systems—both physical and digital—and ensure all documents are accurate and up\-to\-date
• Support administrative tasks like typing documents, data entry, proofreading materials, and managing office supplies to ensure a well\-stocked workspace

Qualifications

• Experience with strong organizational skills and attention to detail
• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer literacy with Google Workspace applications (Gmail, Calendar, Drive) and familiarity with multi\-line phone systems
• Previous clerical experience including data entry, filing, proofreading, and customer support
• Strong communication skills with professional phone etiquette; bilingual abilities are a plus
• Experience in bookkeeping or basic financial management; familiarity with payroll processes is advantageous
• Ability to prioritize tasks efficiently using time management techniques in a fast\-paced environment
• Personal assistant or medical/dental receptionist experience is beneficial but not required

Join us in creating an organized, welcoming office environment where your skills will make a real difference! We value energetic professionals who thrive on multitasking and delivering exceptional support. This role offers the chance to grow your career while contributing to a vibrant team dedicated to excellence.

Job Type: Part\-time

Pay: $18\.50 \- $22\.75 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: Remote