Administrative Assistant

Administrative/Office Assistant

Job Description:

As an Administrative Assistant at Ellen's Realty, you will play a pivotal role in supporting our daily operations and ensuring efficient coordination among various departments. This position requires exceptional organizational skills, proficiency in administrative tasks, and the ability to handle a wide array of responsibilities independently. We are seeking a motivated and detail\-oriented individual who thrives in a dynamic and fast\-paced environment.

Essential Duties:

• Provide administrative support to various departments within Ellen's Realty, including property management, listings, and sales agents
• Communicate professionally and efficiently with clients, tenants, and vendors, addressing inquiries, requests, and concerns in a timely manner
• Assist in Answering calls, receiving payments, making runs
• Assist in the preparation and coordination of rental agreements, purchase contracts, and other documentation
• Perform administrative tasks such as data entry, filing, photocopying, and maintaining office supplies
• Utilize Microsoft Word, Excel, and Google Workspace (or equivalent) to create and update reports, spreadsheets, and presentations
• Demonstrate technical proficiency and adaptability with various software applications and tools used in real estate transactions
• Coordinate with vendors and tenants for repair appointments, requests from owners, ensuring accurate scheduling and timely follow\-up
• Maintain confidentiality of sensitive information and adhere to company policies and procedures

Qualifications:

• High School Diploma or Equivalent required. Associates/Bachelors degree a plus.
• Experience as an administrative assistant or in a similar role, preferably in the real estate industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (or equivalent)
• Must have a drivers license and own car for reliably getting to work and making runs
• Strong tech\-savviness and ability to quickly learn new software applications
• Experience with graphic design software like Canva is a plus
• Excellent verbal and written communication skills, with a strong attention to detail
• Self\-motivated and able to work independently with minimal supervision
• Highly organized and capable of prioritizing tasks effectively in a multi\-faceted business environment
• Demonstrated ability to follow through on assigned tasks without constant reminders
• A professional demeanor with the ability to maintain a positive attitude even in challenging situations

Job Type: Full\-time

Pay: $12\.00 \- $15\.00 per hour

Benefits:

• Health insurance

Application Question(s):

• If you get hired, how soon can you start?
• Do you speak any other language other than English?
• After work, what is your hobby?
• Do you have Guam Driver License?
• Please write a cover letter. This is an opportunity for you to explain why you would be a good fit for this role. If you have any gaps in employment, please include an explanation.
• Are you college graduated?
• Do you own your own car?

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person