Executive Coordinator

About Us

We’re a fast\-growing custom merchandise and design agency working with high\-net worth corporate clients who expect speed, precision, and quality. We specialize premium branded apparel, promotional products, and designing e\-commerce merchandise stores for sales teams, corporate retail stores, and marketing\-driven giveaways—and we execute at a high level.

We’re building a small, driven team where people take initiative, stay accountable, and consistently deliver high\-quality work.

The Role (Read This Carefully)

This is not a typical admin role.

You will act as the operational backbone of the business—owning workflows, managing moving pieces, and making sure nothing breaks.

You’ll work directly with leadership and be trusted to figure things out, move fast, and execute without constant oversight.

If you need step\-by\-step direction for everything, this is not the role for you.

What You’ll Own

Execution \& Operations

• Keep projects, timelines, and priorities moving without being asked.
• Identify gaps, fix inefficiencies, and improve how we operate.

Order Management (End\-to\-End Ownership)

• Run orders from quote → production → delivery
• Coordinate with vendors (domestic \+ overseas)
• Anticipate delays and solve problems before they escalate
• Maintain clean, accurate tracking across all orders

Product Sourcing \& Vendor Strategy

• Find better products, better suppliers, and better pricing
• Build relationships with vendors and negotiate effectively
• Stay ahead of trends and bring new ideas proactively

Pricing, Quotes \& Margins

• Build pricing using structured margins
• Create clean, accurate, client\-ready quotes
• Protect margins while staying competitive

Client\-Facing Materials

• Create mockups and presentations that look polished and professional
• Translate ideas into clear, visual deliverables

What We’re Looking For (Non\-Negotiables)

• You are
extremely organized independent thinker who doesn’t drop details
• You take ownership—if something breaks, you fix it
• You move fast and don’t need constant follow\-up
• You communicate clearly, professionally, and proactively
• You’re comfortable operating in a fast\-moving, sometimes ambiguous environment
• You care about doing things right, not just getting them done

Strong Advantage If You Have

• Experience in
promotional products, decorated merchandise, or apparel
• Experience working with
vendors, sourcing, or supply chain
• Proficiency in
Adobe Creative Cloud (Illustrator/Photoshop)
• Experience in
Wordpress/WooCommerce
• Understanding of
printing methods (screenprint, embroidery, digital etc.)
• Experience with
Monday.com

What You Get

• Direct access to Founder/CEO and real decision\-making exposure
• A clear path to a
full\-time operations leadership role
• Opportunity to travel to trade shows (Domestic and Overseas) to scout the latest product trends
• Flexibility and autonomy (we care about output, not micromanaging)
• The opportunity to help build and shape a growing company

Compensation

Competitive hourly starting rate ($25\-30 hr based on experience and performance)*

• Performance\-based growth and expanded responsibility
• Transition to full\-time based on results, not tenure
• Access to training and development opportunities, including seminars and tools that build real\-world skills and support career growth

How to Apply (Read Carefully)

We are intentionally selective.

Submit your resume and include a short response to the following:

• Tell us about a time you owned something end\-to\-end and what the result was
• Describe a situation where something went wrong and how you fixed it
• What systems or tools do you use to stay organized?

BONUS Task (Do you like a challenge?):

This is a real\-world scenario. We’re less interested in perfection and more interested in how you think, prioritize, and execute.

Scenario:

Our client wants 250 custom branded tumblers delivered in 3 weeks for an Leadership Meeting. They care about high quality, fast turnaround, and clean branding.

1\. Product Recommendation

• Suggest one tumbler option (brand/type/style)
• Briefly explain why you chose it (quality, timing, price, etc.)

2\. Execution Plan

• Outline the steps you would take from order → delivery
• Include vendors, timeline, and any risks you’d plan for

3\. Pricing Approach

• Provide a rough cost estimate and how you would price it using a margin (you can make reasonable assumptions)

4\. Client Communication

Write a short message (3–5 sentences) updating the client with your recommendation and next steps

Instructions

• Keep your response to
1 page or less
• Submit as a PDF or in the body of your application

Equal Opportunity Employer

We are proud to be an equal opportunity employer that values a diverse team and an inclusive, respectful work environment. We believe advancement is based on merit and performance, and we are committed to helping our team reach their full potential.

Pay: $25\.00 \- $30\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Bensalem, PA 19020