Office Assistant/Scheduler

Overview

We are seeking a dynamic and highly organized Office Assistant/Scheduler to join our team! You will play a vital role as the front office assistant, greeting clients, scheduling our providers, and returning calls and emails. You will help ensure smooth communication for clients and staff. The ideal candidate will bring warmth, kindness, attention to detail, and a proactive approach to managing schedules, handling administrative tasks, and providing exceptional customer support. If you thrive in a fast\-paced environment and enjoy multitasking with efficiency and professionalism, this position is perfect for you! There is an opportunity for job development and promotion for interested candidates.

Responsibilities

• Manage and coordinate multiple provider's schedules and appointments, using a medical electronic health record (EHR) software.
• Greet visitors at the front desk with friendly professionalism, answer questions and respond to calls and emails, promptly.
• Perform data entry, maintain filing systems, and ensure accurate record keeping through clerical tasks such as proofreading and document organization.
• Assist with office management duties including supply inventory, filing, and maintaining a clean, organized workspace.
• Support personal assistant tasks such as calendar management, appointment reminders, and coordinating schedules for team members.

Experience

• Required: Prior experience scheduling providers in an EHR.
• Prior medical or mental health office administrative experience demonstrating strong organizational skills and multitasking abilities.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook)

* Excellent phone etiquette coupled with strong time management skills to handle busy schedules efficiently.

• Join us to be part of a vibrant team dedicated to operational excellence! Your proactive attitude will help create a welcoming environment while ensuring all administrative functions run smoothly. We value energetic professionals who are eager to contribute their skills in a supportive setting where your efforts truly make an impact!

Pay: $18\.00 \- $20\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have experience scheduling providers in an EMR/EHR?

Work Location: In person