Office Manager / Bookkeeper

Overview

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines office management expertise with proficient bookkeeping skills to ensure smooth daily operations and accurate financial record\-keeping. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional organizational abilities, strong communication skills, and a proactive attitude. Bilingual proficiency is a plus, as is experience with various office software and customer service. This paid position offers an exciting opportunity to contribute to a professional, growth\-oriented workplace where your skills make a real impact.

Duties

• Oversee daily office operations, including managing front desk activities and maintaining a welcoming environment for visitors and staff
• Handle multi\-line phone systems with professionalism, ensuring excellent phone etiquette and prompt customer support
• Manage scheduling, calendar appointments, and coordinate meetings using tools like Google Workspace and Microsoft Office
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure high\-quality communication
• Process accounts payable and receivable using QuickBooks or similar bookkeeping software, ensuring accurate financial transactions
• Support administrative functions such as typing correspondence, managing office supplies, and organizing files
• Provide exceptional customer service by assisting clients, vendors, and team members efficiently and courteously

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in QuickBooks, Microsoft Office (Word, Excel), Google Workspace, and general computer literacy
• Demonstrated clerical experience including data entry, filing, proofreading, and document management
• Excellent phone etiquette with experience handling multi\-line phone systems and customer support
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience as a dental or medical receptionist or personal assistant is advantageous
• Strong time management skills with the ability to prioritize tasks efficiently in a busy environment

Job Types: Full\-time, Part\-time

Pay: From $20\.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance

Work Location: In person