Project Operations Manager (Client & Systems)

Project Operations Manager (Client \& Systems)

Location: Remote (must be local to NYC / Long Island for occasional in\-person needs)

Overview

Lefty’s Right Mind is hiring a highly detail\-oriented, fast\-moving Project Operations Manager to own client communications, Asana, and executive support.

This is not an admin role.

This is the operational center of the business.

You will be responsible for ensuring every detail, task, and project is accurate, organized, and moving forward.

What You’ll OwnInbox Management (Gmail)

• Monitor all incoming inquiries
• Extract key details and input into Asana
• Maintain speed
without sacrificing accuracy

Asana (Single Source of Truth)

• Create and manage all tasks and subtasks
• Keep all information
accurate, concise, and up to date
• Track timelines, deliverables, and next steps
• Apply SOPs across multiple business pillars
• Log all new business and project details

System Ownership:

• Audit and improve current Asana setup
• Clean up outdated processes
• Implement best practices and workflows
• Train team and maintain system integrity

Calendar \+ Executive Support

• Manage team and founder calendars
• Schedule and prioritize meetings
• Anticipate conflicts and optimize time
• Keep leadership aligned and informed

Team Communication (Slack)

• Communicate clearly and concisely
• Flag missing information or risks early
• Keep projects moving without bottlenecks

In\-Studio Fulfillment (as needed)

• Assist with packing, shipping, and fulfillment
• Support inventory and studio organization

What We’re Looking For

• Extremely detail\-oriented (
accuracy is non\-negotiable)
• Able to manage multiple projects without dropping details
• Strong judgment \- knows what matters vs what doesn’t
• Fast\-moving, adaptable, and proactive
• Takes full ownership of systems and outcomes
• Clear communicator with strong time management
• Comfortable with hands\-on, physical tasks when needed

Requirements

• Advanced experience with Asana
• Experience managing high\-volume inboxes
• Google Calendar \+ executive scheduling experience
• Comfortable using Slack in a fast\-paced environment
• Excel proficiency

Important

We rely on Asana as our single source of truth.

If information is incorrect or missing, everything breaks.

This role requires precision, speed, and accountability.

Nice to Have

• Experience organizing and maintaining Google Drive systems

Pay: $35,000\.00 \- $50,000\.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance

Application Question(s):

• If you noticed something in our system was set up incorrectly, but technically “working,” what would you do?
• Have you ever been the source of truth from email to Asana for a team? How did you ensure everyone is tasked correctly and information is correct?
• Without guidance from your boss, how do you prioritize your day?
• You’ll be responsible for monitoring emails, updating Asana and calendar in real time, and building systems for the team. How do you manage all three without sacrificing accuracy?
• You’ll be working closely with two founders who may have different perspectives. How do you navigate conflicting opinions to arrive at a clear, actionable process?
• This is a fast\-moving environment where you’ll be expected to be a self starter, take direction once and run with it. How do you approach learning quickly and taking full ownership of a role?

Experience:

• Asana: 5 years (Required)
• Google Calendar: 5 years (Required)
• Slack: 3 years (Required)
• Gmail: 5 years (Required)
• Excel: 3 years (Required)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Work Location: Hybrid remote in Manhasset, NY 11030