Contracting Specialist

Job Summary

We are seeking a proactive and detail\-oriented Contracting Specialist to join our dynamic team. In this role, you will be responsible for managing all aspects of contract administration, ensuring compliance, and supporting the organization’s procurement and vendor management processes. Your energetic approach and organizational skills will help streamline contract workflows, facilitate effective communication, and uphold the highest standards of accuracy and professionalism. This position offers an exciting opportunity to contribute to our operational excellence while working in a fast\-paced environment that values initiative and precision.

Duties

• Draft, review, and negotiate contracts with vendors, clients, and internal stakeholders to ensure clarity and compliance with company policies.
• Maintain comprehensive records of all contractual documents using tools such as Microsoft Office, Google Workspace, and data entry systems like QuickBooks.
• Coordinate with various departments to gather necessary documentation, verify contract details, and facilitate approval processes efficiently.
• Manage calendar deadlines for contract renewals, amendments, and compliance reviews to prevent lapses or delays.
• Provide exceptional customer support by addressing inquiries related to contracts, billing, or service terms via multi\-line phone systems and front desk interactions.
• Proofread and edit contractual language for accuracy, consistency, and professionalism before final approval.
• Support office management tasks including filing, data entry, and maintaining organized records of all contractual correspondence.
• Assist with bookkeeping activities related to vendor payments and invoice processing to ensure timely financial transactions.

Requirements

• Proven experience in office management or administrative roles with a focus on contracting or clerical responsibilities.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), QuickBooks, and data entry systems.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Bilingual abilities are highly preferred to support diverse communication needs within the organization.
• Demonstrated customer service skills with professional phone etiquette and experience handling multi\-line phone systems.
• Attention to detail in proofreading contracts, data entry, filing, and record\-keeping activities.
• Experience with office equipment such as multi\-line phones, fax machines, and general office technology is advantageous.
• Strong time management skills to meet deadlines for contract renewals and administrative tasks.
• Previous experience in medical or dental receptionist roles or as a personal assistant is a plus but not required. Join us as a Contracting Specialist where your energy meets precision! Bring your organizational prowess and enthusiasm for supporting operational excellence—help us build seamless contract processes that drive success across our organization!

Job Types: Temporary, Temp\-to\-hire

Pay: From $20\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in New York, NY 10040