HR/Payroll Assistant

Summary

The HR / Payroll Assistant provides administrative and operational support to Human Resources, Payroll, and General Affairs functions. This role supports accurate and timely payroll processing, benefits administration, employee lifecycle documentation, recruiting coordination, employee communications, and policy/process maintenance. The position requires a high degree of attention to detail, confidentiality, and the ability to manage repetitive, deadline\-driven tasks in an open\-concept work environment.

Essential Duties \& Responsibilities

· Payroll \& Timekeeping

· Track, review, and enter payroll\-related changes according to established processes and payroll schedules.

· Review time and attendance records; work directly with employees to correct discrepancies and obtain required approvals.

· Create, obtain approval for, and retain employee deduction notifications according to payroll schedules.

· Create, obtain approval for, and retain monthly employee lunch approvals according to payroll schedules.

· Assist with HSA and 401(k) reporting and related documentation.

· Employee Lifecycle \& Benefits Administration

· Prepare and route internal approval documentation for new hires, status changes, and terminations.

· Assist with benefits enrollments and changes for new hires, qualifying events, terminations, and open enrollment.

· Ensure accuracy and timeliness of benefit and payroll documentation.

· Assist with Inpat Social Security and Driver’s License appointment coordination

· Assist with Inpat year\-end income tax documentation collection and submission.

· Recruiting \& Onboarding Support

· Assist with posting job openings on approved recruiting platforms.

· Review resumes and submit qualified candidates to the HR Manager and hiring Department Directors.

· Perform preliminary candidate interviews

· Coordinate and schedule interviews.

· Assist with new hire orientation coordination and conduct HR orientation sessions as assigned.

· HR Administration, Policies \& Communication

· Assist with creating and maintaining HR and Payroll checklists, procedures, and process documentation.

· Track policy changes and maintain accurate version control and approval dates.

· Assist with employee communications and engagement activities, including employee birthday card distribution.

· General Affairs Support

· Support General Affairs with Inpat housing and vehicle processing

· Fill in for General Affairs with Uniform, Pest, Landscaping, Janitorial, Access, and other vendors as needed.

· Run company errands using a company vehicle when required.

· Perform other duties as assigned

Qualifications

• 1\-3 years entry level HR experience
• 1\-3 years entry level payroll experience
• High School diploma or equivalent
• Associates degree with enfaces in HR preferred

Key Skills \& Competencies

• Strong attention to detail and accuracy
• Working knowledge of payroll and time\-and\-attendance process
• Ability to manage confidential information
• Strong organizational and documentation skills.
• Proficient with Microsoft Office (Excel, Word, Outlook, Teams)
• Effective communication skills
• Ability to manage repetitive and deadline\-driven tasks
• Valid driver’s license and clean driving record

Supervisory Responsibilities

• None

Physical Demands

• Must be able to respond to visual and audible alarms
• Scheduled and sometimes full\-time attendance at the office
• Ability to travel around Houston and surrounding areas
• Ability to frequently be stationary and sit for extended periods of time
• Ability to occasionally stand and walk short distances
• Ability to lift, carry, push, and pull items weighing up to 25 pounds.
• Ability to enter text or data into a computer or other machine by means of a traditional keyboard
• Communicate effectively in person, by phone, and via video conferencing.

Communication

• English proficiency required.
• Korean language ability a plus
• Japanese language ability a plus

Work Environment

\- Office / Plant Environment

\- Open Concept work environment with regular cross\-department interaction

\- Hybrid work schedule may be available; however, business and payroll needs may require periods of fully on\-site work weeks.

Note

This job description is not intended to be all\-inclusive. The employee may perform other related duties as needed to meet the ongoing needs of the organization.

Pay: $18\.00 \- $21\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Baytown, TX 77523