Personal/Executive assistant

Job Overview

We are seeking an energetic and highly organized Personal/Executive Assistant to provide comprehensive support to our leadership team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional organizational skills, proactive problem\-solving, and a positive attitude to help drive efficiency and success across the organization.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using tools like Microsoft Outlook Calendar and Google Workspace.
• Prepare and proofread correspondence, reports, and presentations with attention to detail and accuracy.
• Organize travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries.
• Handle incoming calls with excellent phone etiquette, screen inquiries, and direct communications appropriately.
• Assist with event planning for meetings, conferences, or company functions from logistics to execution.
• Maintain filing systems, data entry records, and manage document signing via platforms like DocuSign.
• Support bookkeeping activities using QuickBooks for expense tracking and basic financial record keeping.
• Coordinate projects by tracking deadlines, following up on action items, and ensuring timely completion of tasks.
• Perform office management duties such as supply procurement, managing front desk operations, and overseeing office organization.
• Provide personal assistance including errands, appointment reminders, and other support to ensure the executive’s day runs smoothly.

Requirements

• Proven experience as a personal or executive assistant with a strong background in office management and administrative support.
• Excellent organizational skills with the ability to multitask effectively in a dynamic environment.
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications (Gmail, Docs), and data entry tools.
• Strong typing skills coupled with transcription and proofreading abilities for accurate documentation.
• Experience with bookkeeping software such as QuickBooks and familiarity with basic bookkeeping principles.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Ability to handle multi\-line phone systems efficiently while maintaining professionalism at all times.
• Knowledge of project coordination techniques to manage multiple priorities seamlessly.
• Office experience involving filing systems, clerical tasks, front desk responsibilities, and general office organization.
• Familiarity with electronic signature platforms like DocuSign for document processing. Join us if you’re ready to bring your proactive spirit, meticulous attention to detail, and positive energy into a role that makes a real impact! This paid position offers the opportunity to develop your skills further while supporting our leadership team in achieving organizational goals.

Pay: From $55,000\.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person