Recruiting Coordinator

At Ko\-Kwel Casino Resort, we know the best experiences start with a warm welcome. Whether you're arriving for a relaxing getaway or clocking in for your shift. Here, hospitality is personal, teamwork is real, and people genuinely look out for one another. When you join our team, you're stepping into a workplace where you can learn, grow, and take pride in creating memorable moments across the entire property. We bring energy, heart, and professionalism to everything we do, by building not only unforgettable guest experiences, but a workplace we're proud to call our own.

Be part of a team that's shaping one of the premier destinations for gaming and hospitality. A place where guests and team members alike feel right at home on Oregon's beautiful southern coast and beyond.

Why this job matters

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The primary purpose of this job is to support recruiting and onboarding while helping Human Resources stay organized, welcoming, and responsive. This role helps move candidates through the hiring process with care and professionalism, from reviewing applications to preparing offer letters and launching new hire paperwork. Just as importantly, this position helps keep essential HR operations running smoothly through accurate recordkeeping, confidential file maintenance, recognition support, and dependable follow\-through on the day\-to\-day details that matter.

What you bring to the table

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• Make sure the space stays safe, clean, and friendly for both guests and the rest of the team; speak up and report any safety concerns to the Safety Committee.
• Review applications and conduct initial phone screens for designated positions, helping move qualified candidates forward in a timely and professional way.
• Coordinate with the Tribal Employment \& Development department to prioritize preference applicants.
• Draft offer letters, launch new hire packets, and conduct pre\-employment appointments so each new team member feels welcomed and prepared.
• Assemble new hire folders and ensure completion of the new hire checklist, following up independently on any missing items.
• Ensure signed job descriptions are on record for new hires, transfers, and position changes.
• Maintain a current list of openings, post jobs inside and outside the resort, and help make sure tribal family members see opportunities first.
• Help keep recruiting and onboarding activity organized through timely communication, accurate follow\-up, and dependable administrative support. This reflects the Recruiter and HR Specialist references, which both emphasize coordinated new hire flow and process support.
• Assist employees with consistent application of HR practices through education and support of employment programs and policies, direct employee concerns to the appropriate HR personnel.
• Perform employment verifications by phone and in writing using the verification log and ensuring proper releases are on file.
• Assist in the development and implementation of policies and procedures within assigned responsibilities.
• Create, file, and maintain personnel and benefits folders; purge termed files and arrange storage or destruction according to departmental policy.
• File documents accurately into personnel and benefit records while protecting privacy through proper storage and security.
• Support Hooked on Service training by preparing training folders, sending invitations, and tracking attendance.
• Update address changes for CITGC and Nasomah as needed.
• Assist the Benefits \& Safety Manager with clerical support, file organization, and benefit term purges.
• Process monthly Ko\-Kudos Awards and maintain a supply of Ko\-Kudos items and PTO certificates.
• Redeem guest service rewards for gift cards, track issuance, and maintain inventory.
• Organize submissions for quarterly recognition awards and prepare them in presentation format.
• Coordinate employee appreciation and recognition events.
• Order plaques, certificates, and related items for award celebrations.
• Generate purchase orders, manage department supplies, and maintain an organized supply area.
• Jump in where needed to support the team and keep things running smoothly. (Other duties as assigned)

Must\-haves, nice\-to\-haves, and maybe some bonus points

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• Friendly and approachable attitude that helps guests (and the team) feel welcome and cared for every day.
• High School Diploma or GED required. An undergraduate degree in a related field preferred; a combination of formal education and work experience will be considered.
• 12 months general office support experience necessary; tracking data, creating file folders, organizing files (both electronic and hard copy), generating purchase orders; completing forms, etc.
• PC skills to include proficiency in all MS Office applications such as Outlook, Word, Excel and Power Point.
• Ability to maintain confidence; ensure the protection and confidentiality of sensitive information; and use tact and discretion in a variety of situations is required.
• This position requires the ability to promote a professional work ethic. Candidate must have a record of having a friendly, approachable and trusting demeanor.
• Must have a professional appearance and excellent oral and written communication skills to work with all levels of the organization.
• Familiarity with federal employment law in the hospitality industry and casino experience preferred.
• Ability to take directions and support multiple team members while independently meeting deadlines.
• Must be detail oriented with a strong ability to multi\-task and handle frequent schedule changes and interruptions with tact and friendliness.
• Comfortable communicating clearly and positively with both guests and teammates.

Physical stuff to know

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We've included the typical physical parts of the job here. If you need an accommodation to do the work, just let us know\-we're here to support you. You'll need to be available to work weekends, holidays, and evenings when we are busy. During your shift, you'll spend some time sitting but also be on your feet often, using your hands to handle tools and equipment. It's important to stay calm and make good decisions under pressure, especially when dealing with stressful situations or upset people. Just a heads\-up\-the casino environment may expose you to secondhand smoke. This is a quick summary of the main duties and requirements\-it might not cover everything you could be asked to do.

Ko\-Kwel Casino Resort is owned by the Coquille Indian Tribe. Team members are eligible for a comprehensive health care benefit, generous time off policy, 401\-K retirement with 4% company match and other benefits.