Administrative Assistant

Rae’s Hope is seeking an administrative assistant to join our team and assist with document creation and management, data management, data entry and to support projects as needed. The individual will be responsible for administrative support to the Executive Director and Board Members. The requested time commitment per week is 10 hours, with the ability to scale as needed depending on projects or events. The individual will provide support remotely, but should be based in Dallas or the surrounding communities.

*Note: Individual must be able to complete and pass a background check*.

Key Responsibilities

· Creating documents and presentations to support community, volunteer, and donor outreach and communications

· Maintaining and organizing cloud storage (Google Drive), including file naming and folder structure

· Maintaining tracking tools and databases for receipts and donations

· Organizing and maintaining contact lists and basic databases

· Inputting and categorizing data regarding Rae’s Hope programming and participation (including participant and parent pre\- and post\-participation surveys)

· Coordinating with the Executive Director and Board Members to provide administrative support as needed

· Assisting with special projects and event\-related administrative needs as assigned

Skills, Knowledge \& Abilities

· Strong communication skills (written and verbal) and professional responsiveness

· Highly organized with strong attention to detail and the ability to manage multiple tasks

· Comfortable working independently in a remote environment

· Proficient with technology and able to learn new tools quickly

· Able to manage information discreetly and maintain confidentiality, particularly related to donor and participant information

Qualifications Required

· High School Diploma/GED or higher required

·

Two or more years of relevant experience

·

Proficient in Microsoft Word, Excel, and PowerPoint

·

Proficient in Google Workspace applications

·

Attention to detail, time management, data entry, and strong

communication skills strongly preferred

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Ability to work from home

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Have reliable technology including a computer or laptop with

Microsoft Office and unfettered Internet access.

Confidentiality \& Data Responsibility

This role may handle sensitive donor, financial, and participant information. The Administrative Assistant must maintain strict confidentiality, use secure file management practices, and communicate professionally with community partners, volunteers, and donors.

Physical Requirements

This position may occasionally require driving a vehicle. Additionally lifting and moving materials for events (up to 45 pounds). Must be able to perform essential job functions with or without reasonable accommodation.

Equal Opportunity \& Accommodations

Rae’s Hope is an equal opportunity organization and considers applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status. Reasonable accommodations are available upon request.

Job Type: Part\-time

Pay: From $15\.00 per hour

Benefits:

• Flexible schedule

Ability to Commute:

• Dallas, TX 75210 (Required)

Ability to Relocate:

• Dallas, TX 75210: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Dallas, TX 75210