Executive Assistant/Office Manager PART TIME

Exsperience in working with a Home Improvement company 2\-10 years.Proven administrative experience in an office environment is essential; experience in an executive support role is preferred.

Overview 1099 part time position

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail. This role is pivotal in ensuring the smooth operation of daily activities, managing schedules, and facilitating communication within the organization.

Duties

• 85% REMOTE 15% OFFICE 20\-30 HOURS
• Must be professional over the phone for both booking appointments for potential customers and existing customers. Must be proficient in: MS WORD MS EXCEL Experience with CRM (Customer Relationship Management) software.

* Office responsibilities: Handel schedules and take customer service calls 5\-10 daily

* inventory weekly 3\-4 HOURS WEEKLY

* Schedule Install manager New customer phone and in person meetings.

* Schedule 2\-10 service calls per week.

* Update CRM daily with New Contracts, Job site photos, and payments made.

• Other office related tasks as needed.
• Provide executive administrative support, including calendar management and scheduling appointments.
• Coordinate and plan events, meetings, and conferences, ensuring all logistics are handled efficiently.
• Manage correspondence, including emails and phone calls, demonstrating excellent phone etiquette.
• Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and Microsoft Office applications.
• Assist with project coordination by tracking deadlines and deliverables to ensure timely completion.
• Handle personal assistant duties as required by executives, including travel arrangements and personal scheduling.
• Proofread documents for accuracy and clarity, ensuring high\-quality communication.
• Utilize Google Workspace for document management and collaboration with team members.
• Operate multi\-line phone systems effectively while providing exceptional customer service.
• Support office management tasks such as inventory control, ordering supplies, and maintaining a clean workspace.Experience
• Must have experience with CRM and office management for home improvement company 2\-10 years.

* Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced setting.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Outlook Calendar is required.

* Familiarity with DocuSign for document management is advantageous.

• Excellent typing skills with attention to detail for accurate transcription of notes and documents.
• Previous experience in clerical roles or front desk operations is a plus.
• Demonstrated ability to work independently while also being an effective team player. If you are a motivated individual with a passion for supporting executives in achieving their goals through exceptional organizational skills and attention to detail, we encourage you to apply for this exciting opportunity.

Job Type: Full\-time

Pay: $39,000\.00 \- $52,000\.00 per year

Benefits:

• Paid time off

Work Location: Hybrid remote in Saint Charles, MO 63303