About the Firm
Adams Corporate Law, Inc. is a California\-based corporate and transactional law firm advising entrepreneurs, executives, investors, and closely held companies. The firm focuses on corporate governance, mergers and acquisitions, securities matters, contract drafting and negotiation, financing transactions, and ongoing outside general counsel services.
The practice is document\-intensive, deadline\-driven, and detail\-critical. Matters frequently involve complex transactional work requiring structured execution, disciplined workflow management, and precise documentation.
The firm values professionalism, responsiveness, and operational efficiency.
Position Overview
We are seeking an experienced Corporate Legal Assistant to support administrative operations, engagement management, billing oversight, matter lifecycle management, and workflow coordination.
This is not a receptionist role.
This is a structured operational support role designed to ensure matters are opened correctly, engagements move efficiently, time is captured, billing flows properly, and client communication remains proactive.
We are hiring immediately and are seeking a candidate who can onboard quickly and operate with minimal supervision.
Core ResponsibilitiesClient Intake \& Engagement Management
● Track all prospective new client (PNC) inquiries
● Maintain referral and marketing source tracking
● Prepare and send engagement agreements
● Follow up on unsigned agreements
● Confirm retainer receipt prior to matter activation
● Maintain signed engagement documentation
Matter Opening \& Lifecycle Management
Opening New Matters:
● Conduct preliminary conflict checks (per firm protocol)
● Open matters in Clio
● Assign matter number and billing structure
● Create standardized Dropbox folder structure
● Upload signed engagement and initial documents
Ongoing Matter Maintenance:
● Maintain organized digital file naming conventions
● Update matter status as projects progress
● Monitor open matter aging and flag stalled matters
Closing Matters:
● Confirm all time is entered
● Confirm all expenses are billed
● Generate final invoice
● Mark matter closed in Clio
● Move file to archive
● Ensure retention compliance
Calendar \& Workflow Management
● Manage attorney calendar in Outlook
● Schedule consultations and transactional meetings
● Coordinate multi\-party calls
● Send confirmations and reminders
● Protect billable time blocks
Time Entry \& Revenue Oversight
● Monitor daily attorney time entry
● Identify missing time entries
● Ensure proper time descriptions
● Generate weekly billable hour reports
● Track utilization for attorneys
● Assist in invoice review preparation
Expense \& Billing Coordination
● Assist with expense reconciliation
● Track unbilled client expenses
● Locate missing receipts
● Generate invoice and payment summaries
Client \& Matter Oversight
● Maintain master active matter list
● Assist with structured client communication cadence
● Support referral relationship tracking
Qualifications
● 2\+ years experience in a corporate or transactional law firm
● Experience supporting M\&A or complex business transactions preferred
● Proficiency with Clio or comparable legal billing platform
● Strong Microsoft Word formatting skills
● Strong Outlook calendar management skills
● Highly organized and detail\-oriented
● Comfortable holding attorneys accountable for time entry
● Professional written and verbal communication skills
Compensation
Southern California Remote Range:
$30–$40/hour depending on experience.
Compensation commensurate with corporate/transactional experience.
Pay: $30\.00 \- $40\.00 per hour
Work Location: Remote