Administrative & Design Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative \& Design Assistant to join our team! This role offers an exciting opportunity to blend administrative expertise with creative support, ensuring smooth office operations while assisting with design\-related projects. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. You will play a vital role in managing daily office functions, supporting project workflows, and providing exceptional customer service to clients and team members alike. This paid position is perfect for someone eager to grow their administrative and design skills in a vibrant environment.

Duties

• Manage front desk responsibilities, including greeting visitors and directing calls using multi\-line phone systems with professionalism and courtesy
• Handle all incoming calls with proper phone etiquette, providing prompt assistance or routing inquiries appropriately
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading for quality assurance
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings using Google Workspace and Microsoft Office tools
• Assist with basic bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
• Provide clerical support through filing, photocopying, and preparing correspondence or reports as needed
• Collaborate with design team to assist with project records, design documentation, design presentations and library/sample room organization

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking ability
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with Adobe Creative Suite and MAC systems
• Experience with QuickBooks or similar bookkeeping software is preferred
• Experience with ArchiCAD is a plus
• Excellent customer service skills with the ability to handle inquiries via phone or in person effectively
• Familiarity with front desk operations and office management best practices

Join us to be part of a lively team dedicated to delivering exceptional support while fostering creativity! We value energetic individuals who thrive in fast\-paced environments and are eager to contribute their organizational talents. This is a paid opportunity designed to help you develop your career in administration and design support within a supportive workplace environment.

Job Type: Part\-time

Pay: $20\.00 \- $24\.00 per hour

Expected hours: 24 – 36 per week

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Application Question(s):

• What is your level of interest in home design?

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person