Technical Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Technical Executive Administrative Assistant to support our leadership team and streamline daily operations for our engineering and surveying office. This role is vital in ensuring efficient office management, precise project coordination, and comprehensive administrative support. The ideal candidate will possess exceptional organizational skills, be tech\-savvy, and thrive in a fast\-paced environment. Your proactive approach will help facilitate seamless communication, manage complex schedules, and contribute to the overall success of our organization. This paid position offers an exciting opportunity to develop your career while supporting high\-level executives with professionalism and enthusiasm. Ability to handle sensitive information discreetly with integrity and confidentiality.

Responsibilities

• Provide executive administrative support by assisting with the preparation of cost proposals, preparation of invoices and manage accounts payables and receivables.
• Provide front desk support and handle complex phone systems with multi\-line capabilities, practicing excellent phone etiquette to communicate effectively with clients, vendors, and team members.
• Perform maintain filing systems, and manage document proofreading to ensure accuracy and clarity in all communications.
• Assist with project coordination efforts by tracking deadlines, preparing reports, and liaising with various departments to ensure timely completion of initiatives.
• Manage office supplies inventory, oversee front desk operations, and perform clerical duties including filing, photocopying, and handling incoming correspondence.
• Use office management software such as Microsoft Office Suite and DocuSign for document signing and workflow automation to enhance productivity.

Experience

• Proven experience as an administrative assistant or personal assistant supporting executives or teams in a fast\-paced office environment.
• Demonstrated proficiency in office management tasks including calendar management, data entry, filing systems, and customer service.
• Strong background in assikstance with project coordination, accounting and general clerical responsibilities.
• Excellent computer literacy skills across Microsoft Office (Word, Outlook, Excel, PowerPoint), and multi\-line phone systems.
• Exceptional organizational skills with exceptional attention to detail; ability to proofread documents accurately and perform transcription efficiently.
• Prior experience in office experience roles such as front desk or reception is highly desirable.
• Familiarity with assembly and preparation of submissions a plus. If none, training can be provided.
• Join us as a Technical Executive Administrative Assistant where your energy meets opportunity! Be part of a vibrant team committed to excellence—supporting our leadership while advancing your professional growth every step of the way!

Pay: $25\.00 \- $33\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person