Job Overview
We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to the owner of A Rustic Root. This dynamic role involves managing complex calendars, coordinating orders, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional administrative skills, a keen eye for detail, and the ability to multitask efficiently in a fast\-paced environment. Your energetic approach will help keep executives focused and productive, enabling them to achieve their goals with confidence.
Duties
- Manage and maintain detailed calendars of current orders
- Provide executive administrative support by preparing reports, proofreading documents, transcribing audio or video recordings, and managing correspondence.
- Coordinate projects and events from inception to completion, ensuring deadlines are met and all logistics are handled seamlessly.
- Handle office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
- Serve as the first point of contact via multi\-line phone systems and uphold excellent phone etiquette when communicating with clients, vendors, and internal teams.
- Oversee personal assistance duties such as personal errands, appointment scheduling, and confidential information management.
- Proven experience as an executive assistant or personal assistant with strong office management skills.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, QuickBooks, and data entry systems.
- Excellent communication skills with professional phone etiquette and customer service experience.
- Strong project coordination abilities to manage multiple initiatives simultaneously while maintaining attention to detail.
- Experience in event planning and logistical arrangements for meetings or corporate functions.
- Demonstrated clerical experience including filing, proofreading, transcription, and office experience in a front desk setting. Join us to be an integral part of a vibrant team where your energy fuels our success! This paid position offers an exciting opportunity to develop your skills while supporting high\-level executives in a thriving organization dedicated to excellence and innovation.
Skills
Job Type: Part\-time
Pay: $18\.00 \- $25\.00 per hour
Expected hours: 10 – 20 per week
Work Location: In person