Job Overview
We are seeking a highly organized and detail\-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. The Administrative Assistant reports to the Fire Chief; provides confidential, and complex clerical and administrative support to the Chief and District Secretary; handles differing situations, problems, and deviations according to department priorities, duties, policies and program goals.
Essential Responsibilities And Duties
1\) Provides clerical and administrative support to the Fire Chief, District Secretary, and Board of Commissioners.
2\) Composes, types, and edits various correspondence, reports, memoranda, and other department projects requiring judgment as to content, accuracy, and completeness.
3\) Initiates, maintains, and updates various files and records.
4\) Under the direction of the District Secretary, prepare and maintain the District’s accounts payable system using accounting practices according to BARS standards.
5\) Assists in payroll preparation, and various payroll filings.
6\) Participates in preparing deposits, annual direct charges, accounts payable, and accounts receivable.
7\) Assists in reconciliation of the District’s financial accounts.
8\) Assists with the annual financial audit.
9\) Contacts vendors and suppliers as needed.
10\) Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative tasks.
11\) Other duties as assigned.
Knowledge, Skills, and Abilities
· Deal tactfully and courteously with individuals of all levels and maintain composure in difficult and/or stressful situations with frequent interruptions and maintain a non\-judgmental attitude towards others.
· Establish good and effective working relationships with Fire Chief, coworkers, public officials, citizens, representatives from other agencies, and community groups.
· Be self\-motivated, able to work independently with minimal direction, and keep deadlines.
· Effectively communicate verbally and in writing in English, and to understand, follow, and transmit written and oral instructions.
· Meets and maintains the core values of the Fire Department.
· Perform arithmetic computations and data entry functions accurately.
· Exercise independent judgment, discretion, and confidentiality at all times.
· Perform the physical demands and essential duties and responsibilities described.
· Perform data entry, filing, and document proofreading to ensure accuracy and organization.
· Utilize Microsoft Office Suite, Google Workspace, QuickBooks, and Springbrook for various administrative tasks.
· Skills to effectively communicate through writing and verbal means.
Minimum Qualifications
· Must be 18 years or older at the time of employment.
· Must possess a valid Washington State Driver’s License with a good driving record.
· Must be able to pass a criminal, and drivers license background check.
· Must provide proof of eligibility to work in the United States.
· High school diploma or GED equivalent.
· One year of general office or records experience, or an equivalent combination of education and experience.
· A high degree of confidentiality is required.
Physical Demands
While performing the duties of this job, the employee is regularly required to: Sit or stand in a stationary position for an unspecified duration, perform repetitive movements/motion in job\-related tasks, move around in a typical office setting, operate under their own power typical office equipment and supplies, climb ladders and stairs, stoop, bend, kneel, crouch or crawl as necessary for various job\-related tasks, communicate verbally with others.
Requires normal ability to read and visually process information \- specific vision abilities include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.
The employee must regularly perform Medium Work – lifting and/or exerting up to 35 pounds of force occasionally, and/or up\-to 20 pounds of force frequently, and/or up\-to 10 pounds of force constantly to move objects.
Work Environment
Work is performed almost exclusively at the fire department in an office environment but may occasionally take place at other facilities and locations. The noise level is generally expected in a typical office environment. The employee is routinely exposed to household cleaning supplies and/or basic office supplies (e.g., copy machine toner).
Hours
The Administrative Assistant shall schedule hours of work to the benefit of the District as required to meet the needs of the position and approved by the Fire Chief.
Benefits
Only benefits that are required by applicable federal or Washington State law.
How to Apply?
1\) Applicants should obtain a complete job application by emailing Chief Stephanie Vanderveur at chief@ghfd7\.com
2\) Submit a complete employment application, resume, cover letter, and relevant certifications by email to chief@ghfd7\.com
3\) Applications are due no later than March 3, 2026
Selection Process
1\) Completed applications will be reviewed.
2\) Qualified applicants will participate in an interview.
4\) A conditional offer of employment will be extended by the Fire Chief at their discretion.
Job Type: Part\-time
Pay: $24\.50 per hour
Expected hours: No less than 16 per week
Work Location: In person