Administrative Coordinator/account receivables

Job Overview

We are seeking a detail\-oriented and organized Administrative Coordinator with experience in accounts receivables to join our team. This role involves managing administrative tasks, supporting office operations, and ensuring accurate financial record\-keeping. The ideal candidate will possess strong computer literacy, excellent organizational skills, and the ability to handle multiple responsibilities efficiently. Bilingual abilities and prior office management experience are a plus. This position offers an engaging work environment where professionalism and customer service are valued.

Responsibilities

• Manage accounts receivables, including invoicing, payment processing, and follow\-up on overdue accounts using QuickBooks and other accounting software
• Handle front desk duties such as greeting visitors, answering multi\-line phone systems, and providing exceptional customer service
• Maintain organized filing systems for financial documents, correspondence, and office records
• Support office management tasks including calendar management, scheduling appointments, and coordinating meetings
• Perform data entry with high accuracy to ensure up\-to\-date records of transactions and client information
• Proofread documents for accuracy and clarity before distribution
• Assist with general clerical duties such as photocopying, faxing, and mailing
• Provide customer support via phone or email, demonstrating excellent phone etiquette and professionalism
• Support bookkeeping activities and ensure timely processing of invoices and payments
• Collaborate with team members to improve office workflows and efficiency

Skills

• Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both verbal and written; bilingual abilities are a plus
• Office management experience including calendar management and front desk operations
• Clerical experience with familiarity in filing systems, proofreading, and document handling
• Customer service expertise with professional phone etiquette and support skills
• Computer literacy with a focus on administrative software applications
• Experience in medical or dental receptionist roles is advantageous but not required
• Personal assistant or office assistant experience is beneficial
• Time management skills to handle multiple responsibilities efficiently

This role is integral to maintaining smooth office operations while providing excellent support to clients and team members. We value professionalism, attention to detail, and a proactive approach in our candidates.

Job Type: Full\-time

Pay: $17\.00 \- $20\.00 per hour

Work Location: In person