Executive assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to senior leadership and ensure the smooth operation of daily office activities. This role is vital in maintaining efficient communication, managing schedules, coordinating projects, and handling administrative tasks with precision and professionalism. The ideal candidate will thrive in a fast\-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline processes.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with attention to detail.
• Provide high\-level administrative support including drafting correspondence, proofreading documents, and transcribing meetings or notes as needed.
• Coordinate various projects by tracking deadlines, preparing reports, and ensuring timely completion of tasks through effective project management practices.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents and confidentiality of sensitive information.
• Handle incoming calls with professionalism using multi\-line phone systems and phone etiquette, directing inquiries appropriately while providing excellent customer service.
• Assist with event planning for company meetings, conferences, or team\-building activities, including venue arrangements, catering coordination, and logistics management.
• Oversee office management duties such as ordering supplies, managing office equipment, and maintaining a tidy workspace to promote a productive environment.
• Support bookkeeping activities using QuickBooks or similar software by managing invoices, tracking expenses, and performing basic data entry tasks.
• Facilitate communication between departments by coordinating schedules, preparing agendas, and ensuring all stakeholders are informed of updates or changes.
• Use office software tools like Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations, reports, and other documentation efficiently.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with at least several years of office experience.
• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Excellent typing speed along with proficiency in data entry and transcription tasks.
• Demonstrated expertise in calendar management using Microsoft Outlook Calendar and Google Workspace tools.
• Proficiency in office management software such as Microsoft Office Suite and QuickBooks for bookkeeping purposes.
• Exceptional communication skills with polished phone etiquette and customer service orientation.
• Ability to proofread documents meticulously to ensure accuracy and professionalism.
• Experience coordinating events or projects from inception to completion with attention to detail.
• Familiarity with office equipment including multi\-line phone systems, fax machines, printers, and filing systems.
• Knowledge of office procedures such as filing systems, front desk operations, and document signing platforms like DocuSign. Join us if you’re ready to bring energy into your work every day! We value proactive problem\-solvers who are eager to support leadership through exceptional organizational skills and enthusiastic service delivery. This paid position offers an exciting opportunity to develop your career while making a meaningful impact on our team’s success!

Job Type: Full\-time

Pay: From $20\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Windsor Mill, MD 21244