Part-Time Real Estate Administrative Assistant

Real Estate Administrative Support — Independent Contractor Prominus Real Estate \| Remote, U.S \| Contract engagement About Us Prominus Real Estate is a Dallas luxury brokerage serving residential, commercial, luxury, condo, and farm and ranch clients across North Texas. Our broker owner is also a licensed attorney, so we hold contracts, compliance, and client communication to a very high standard. This is a small operation, which means your work is visible and you will have real ownership of how things run. The Engagement We are looking for an experienced independent contractor to provide remote administrative, transaction support, and marketing services. You run your own business, set your own hours and methods, work from your own location, and use your own equipment. We use AI every day and want someone who uses it confidently and responsibly. Availability We need responsiveness rather than set hours. You should be reachable by email or message during 9:00 AM to 5:00 PM CST on business days and acknowledge urgent transaction items within 2 hours. Real estate deadlines are time sensitive, so responsiveness matters. How you organize your work is up to you. Scope of Services Transaction Support Prepare listing agreements, buyer representation agreements, and addenda in zipForms and Lone Wolf Transaction Desk at the broker’s direction, for broker review before anything is sent. Include property\-specific disclosures such as lead\-based paint for homes built before 1978, on\-site sewer, MUD, PID, and conservation district. Research USDA eligibility and district status for properties outside city limits. Open and maintain transaction files. Send executed contracts and supporting documents, including T\-47, survey, and prequalification letters, to title, lenders, and cooperating agents. Track earnest money and option fee deadlines and send reminders. Submit files for commission disbursement authorization seven days before closing and close out files within 24 hours after funding. Keep MLS status, links, and listing data accurate and timely. Listing Launch and Marketing Send seller and buyer packets to prospects who have requested them. Schedule photography, vertical video, Matterport, and floor plans with vendors. Prepare eBlasts, brochures, FAQ sheets, and feature summaries for broker and client approval. Publish approved listing content to the website, YouTube, Facebook albums, Google Business Profile, LinkedIn, Linktree, and relevant groups. Configure BrokerBay once a listing goes active and process showing requests. Social Media and Website Design posts, reels, and graphics in Canva following Prominus brand standards, for broker approval before publication. Publish one blog post per week on WordPress and syndicate it to social channels and Google. Update website pages and listing content and handle routine WordPress maintenance. Produce and send the monthly newsletter and eBlasts through Benchmark. Client Coordination and Scheduling Serve as a point of contact by email for clients, agents, title companies, lenders, and vendors. Coordinate showings, inspections, closings, and events. Collect documents and information from clients and keep them updated on dates and next steps. Maintain contact records and send review requests after closing. Administrative Projects Research venues and vendors for client events, prepare media and award announcements, maintain the weekly priority list, and prepare monthly meeting minutes. What This Role Does Not Include This is an unlicensed role (unless of course you happen to have a Texas real estate license). You will not negotiate, interpret contracts or give advice to clients, give opinions on value, prospect or solicit buyers, sellers, tenants, or landlords, answer property questions beyond advertised information, or handle, send, or confirm wiring instructions or funds. Systems NTREIS Matrix MLS through an individual assistant account, BrokerBay, zipForms, Lone Wolf Transaction Desk, Folio, Canva, WordPress, Benchmark, TidyCal, Google Business Profile, Facebook, Instagram, LinkedIn, YouTube, Linktree, Homes.com, OneHome, and approved AI assistants. We sponsor access to the platforms that require a brokerage license; you provide your own general business software. AI Use You will use approved AI tools to draft emails, marketing copy, social captions, and research summaries. All output must be verified for accuracy, Fair Housing compliance, and TREC advertising rules before it goes to the broker. Nonpublic client and transaction information stays out of AI tools unless specifically approved. Qualifications At least 2 years supporting a real estate agent, brokerage, or transaction coordinator, with Texas experience strongly preferred. Familiarity with TREC and TXR forms. Hands\-on experience with AI tools and a clear sense of their limits. Strong Canva and social media skills; WordPress experience preferred. Excellent written English, organization, and follow\-through across multiple deadlines. Discretion with confidential client and legal information. A private workspace, a reliable computer, and dependable internet. Terms $15\-$20 per hour, invoiced every two weeks and paid by Zelle within 3 business days of receipt. Estimated 10\-20 hours per week, not guaranteed. This is an independent contractor engagement, not employment. You are responsible for your own taxes, equipment, software, and insurance, and you are free to serve other clients. No benefits, paid time off, holidays, or overtime are provided. Before starting you will provide a W\-9, proof of business registration, and a certificate of general liability insurance. The engagement is subject to an Independent Contractor Services Agreement and a Confidentiality, Data Security, and Acceptable Use Agreement. To Apply Send your resume, a short cover letter, references, two examples of marketing or social media work you created, any AI content generated and your hourly rate to info@prominusrealestate.com. Pay: $15\.00 \- $20\.00 per hour Expected hours: 10\.0 – 20\.0 per week Work Location: Remote