general and financial admin

Overview

We are seeking a proactive and detail\-oriented General and Financial Administrator to join our team. This role combines administrative support with financial management, ensuring smooth operations and accurate financial reporting. The ideal candidate will be energized by managing diverse tasks, from overseeing financial transactions to , all while maintaining a high level of professionalism and precision. This position offers an exciting opportunity to contribute to our mission\-driven organization, fostering growth and sustainability through effective financial stewardship and administrative excellence.

Responsibilities

• Manage day\-to\-day financial operations including accounts payable, accounts receivable, and general ledger reconciliation to ensure accuracy and timeliness.
• Prepare, analyze, financial statements, reports, and budgets to support organizational decision\-making.
• Maintain meticulous records of financial transactions, perform balance sheet reconciliations, and ensure proper documentation for audit purposes.
• Utilize financial software for bookkeeping.
• Contribute to cost management efforts by analyzing account data, forecasting future trends, and supporting budget creation.
• Create, develop, and document operational policies, procedures, and processes with input from the CIC team.

· Maintain the company’s financial records by recording all transactions in QuickBooks Online, including accounts payable, accounts receivable, and general ledger entries.

· Process vendor invoices, prepare customer invoices, and manage all AP/AR communications and correspondence.

· Prepare quotes, purchase orders, and manage the full invoicing cycle.

· Perform bank and credit account reconciliations, manage loan payments, and process ACH payments.· Manage renewals for insurance policies, memberships, SAM registration, and other recurring obligations.

· Qualify subcontractors by verifying proper insurance coverage, licensure, and compliance documentation.

· Complete office leases and coordinate setup of utilities, insurance coverage, and related services for company locations.

· Resolve miscellaneous administrative issues, inquiries, and requests as they arise.

· Manage project accounting data in the HUB and QuickBooks, ensuring accurate cost tracking and allocation.

· Record and allocate employee time to projects and the chart of accounts.

· Gather and validate time data at the end of each pay period.

Requirements

• Proven experience in accounting or financial administration within a corporate or non\-profit environment.
• Proficiency in financial software applications such as QuickBooks.
• Excellent analytical skills with the ability to interpret financial data accurately for reporting purposes.
• Ability to perform detailed account analysis including account reconciliation, balance sheet reconciliation, and cash flow analysis.
• Strong organizational skills with the capacity to manage multiple priorities efficiently while maintaining attention to detail.
• Effective communication skills for preparing clear financial reports and collaborating across teams.
• Leadership qualities that foster continuous improvement in financial processes. Join us as a General and Financial Administrator if you’re passionate about making a meaningful impact through financial management combined with dedicated administrative support! This role is perfect for someone eager to grow their expertise in finance while contributing to an organization committed to integrity, transparency, and excellence in all operations.

Pay: $37\.09 \- $44\.66 per hour

Work Location: Remote