HR Coordinator

BENEFITS OF BEING A YWCA SPOKANE TEAM MEMBER –

*Compensation for this role:*

Pay Range: $26\.35\-$31\.61, dependent on experience.

Additional Pay Opportunities:

* Bilingual Pay Differential — additional $3 per hour pay premium for employees who utilize a qualifying second language in the workplace, applicable to all hours worked

Work Status: Full\-time, hourly, non\-exempt

Schedule: 40 hours per week, 52 weeks per year; Monday – Friday, 8:00AM – 5:00PM

The YWCA Spokane offers a competitive benefits\

• package including;
• Medical, dental and vision insurance
• Employer Paid Life Insurance
• 12 Paid Holidays
• Employee Assistance Program
• Paid Time Off (accessible at time of hire)
• Employer funded retirement plan \& 401K options
• Ongoing training and development
• 50% off YMCA Membership
• Flexible Spending \& Dependent Care Account options

Benefit eligibility dependent upon employment status.*

WHAT WE ARE LOOKING FOR –

YWCA Spokane is looking to hire an HR Coordinator who is organized, dependable, and people\-centered to support the day\-to\-day operations of the HR department and help create a welcoming, supportive, and well\-organized experience for employees across the organization. This role supports a wide range of HR and administrative functions, including recruitment and onboarding, employee support, trainings and events, HR records management, and operational coordination across teams.

We are looking for someone who is comfortable working independently, managing competing priorities, and proactively supporting day\-to\-day operational and administrative needs. The ideal candidate values both human connection and the behind\-the\-scenes work that helps employees feel informed, supported, and connected, while bringing a thoughtful, organized, and collaborative approach to their work.

WHAT YOU’LL BE DOING –

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of the position include but are not limited to the following:

*Recruitment and Onboarding Coordination*

• Coordinating and supporting the full recruitment process, including job postings, applicant tracking, interview scheduling, and candidate communication, ensuring a welcoming, equitable, and transparent experience for all applicants.
• Conducting initial candidate pre\-screening phone calls to assess basic qualifications, interest in the role, and alignment with organizational values and expectations.
• Partnering with the HR Manager and hiring teams to organize interview processes and support consistent, fair, and trauma\-informed hiring practices aligned with the organization’s BEDI commitments.
• Preparing and tracking onboarding materials, background checks, and employment documentation, ensuring timely completion and follow\-through.
• Managing and facilitating onboarding and orientation processes in a way that helps new staff feel informed, connected, and grounded in the mission, values, and culture of YWCA Spokane.

*Employee Support and HR Coordination*

• Serving as an approachable and supportive first point of contact for general HR questions, helping employees feel heard, respected, and connected to the right resources.
• Providing clear and accessible information about HR processes, while thoughtfully routing more complex or sensitive concerns to the HR Manager.
• Supporting internal communication efforts that promote transparency, inclusion, and a sense of belonging across teams.
• Tracking key HR processes, such as performance review timelines, and providing proactive reminders and following\-up to support consistency and accountability.
• Maintaining a high level of confidentiality and discretion, recognizing the sensitive nature of HR work.

*Benefits Administration Support*

• Assisting employees with benefits\-related questions in a supportive and approachable manner, helping them better understand their options and access available resources.
• Processing benefits enrollment, changes, and terminations by tracking required documentation and ensuring timely submission.
• Supporting open enrollment planning and communication, helping create a process that is organized, accessible, and easy to navigate for staff.
• Helping ensure benefits processes are administered consistently and in alignment with organizational practices and timelines.

*HR Data and Records Management*

• Maintaining accurate, up\-to\-date, and well\-organized employee records across HR systems and personnel files, recognizing the importance of data integrity and confidentiality.
• Completing timely and accurate data entry for employee lifecycle changes, including new hires, position updates, and separations.
• Supporting ongoing record maintenance by auditing files, tracking missing documentation, and ensuring compliance with recordkeeping standards.
• Assisting in preparing and organizing HR data and reports that support informed decision\-making and operational needs.

*Policy and Compliance Support*

• Supporting the implementation and communication of HR policies and procedures in ways that are clear, accessible, and grounded in the organization’s values.
• Assisting with maintaining compliance\-related documentation, including I\-9s, training records, and personnel file requirements.
• Helping prepare for audits, file reviews, and internal checks by ensuring documentation is complete, organized, and easy to access.
• Approaching compliance work with both attention to detail and an understanding of the human impact behind policies and practices.

*Employee Engagement and Culture Support*

• Assisting in coordinating employee engagement efforts and events that foster connection, recognition, and a sense of community across the organization.
• Supporting internal communications and shared resources to ensure staff have access to timely, relevant, and easy\-to\-understand information.
• Participating in employee\-focused workgroups and initiatives, helping track logistics, communication, and follow\-through.
• Contributing to a workplace culture that centers equity, inclusion, and belonging, and reflects the organization’s commitment to trauma\-informed practices.
• Supporting the planning and coordination of agency\-wide trainings, all\-staff meetings, and employee engagement events by managing logistics such as scheduling, calendar coordination, materials preparation, and day\-of support.
• Partnering closely with the HR Manager to ensure events and trainings run smoothly, with a focus on organization, clear communication, and follow\-through on all logistical details.
• Assisting with technology setup and coordination for virtual and hybrid meetings, including hosting or supporting platforms (e.g., Zoom), troubleshooting basic issues, and helping ensure an accessible and smooth experience for participants.
• Helping track attendance, gather materials, and support post\-event follow\-up to ensure consistency and continuous improvement.

*Administrative Operations, Inventory and Systems Coordination*

• Supporting basic technology and systems coordination for staff, departments, HR, and Accounting, including assistance with password resets, account access support, and routine troubleshooting coordination.
• Maintaining organized inventory tracking of agency technology and hardware, including computers, accessories, and related equipment.
• Assisting with onboarding and offboarding technology logistics in partnership with HR, Accounting, and leadership teams, helping ensure devices, system access, and related materials are coordinated in a timely manner.
• Helping coordinate basic systems maintenance needs and communicating technology\-related concerns to appropriate vendors or internal contacts as needed.
• Coordinating ordering and restocking of office and administrative supplies, ensuring materials are consistently available to support day\-to\-day operations.
• Monitoring inventory levels and maintain organized systems for tracking supply usage and needs.
• Managing employee swag and branded materials inventory (e.g., shirts, lanyards, welcome items), including tracking quantities, organizing storage, and coordinating distribution.
• Supporting preparation for onboarding and agency events by ensuring materials and supplies are stocked, organized, and ready for use.
• Maintaining a proactive approach to inventory management, anticipating needs and ensuring timely ordering and follow\-through.

*General HR Support*

• Providing administrative and coordination support to the HR Manager across a variety of HR functions and projects.
• Assisting with ongoing process improvements by helping identify opportunities for greater organization, efficiency, and consistency.
• Supporting a team environment that is collaborative, responsive, and grounded in shared accountability.
• Engaging in ongoing learning and professional development, with a willingness to grow in HR knowledge and practice over time.

*Cross\-Functional Administrative Support*

• Providing backup administrative support to the Accounting team as needed, including assisting with timesheet tracking and basic data entry to support payroll preparation.
• Helping ensure payroll\-related information is collected, organized, and submitted accurately and on time, particularly during periods of high volume or staff absence.
• Communicating and coordinating with HR and Accounting to flag missing information or discrepancies, routing items for appropriate review and resolution.
• Supporting these functions in a backup capacity, maintaining clear boundaries that payroll processing and final review remain with the Accounting team.