Construction Office Administrator / Project Administrative Assistant

Job Description

Fort Wayne Contracting is seeking a dependable, detail\-oriented Construction Office Administrator / Project Administrative Assistant to support our Controller, project managers, and field operations team.

This is a full\-time, in\-office position ideal for someone with prior administrative, accounting, bookkeeping, or construction office experience who is looking for a long\-term opportunity with a stable, growing company.

The ideal candidate is organized, professional, comfortable working with numbers and documentation, and able to handle both routine administrative tasks and more detailed project\-related responsibilities.

Responsibilities

• Maintain organized electronic and paper filing systems
• Process and enter vendor invoices and assist with accounts payable functions
• Assist with job cost tracking and project\-related accounting entries
• Review, organize, and maintain construction project documentation
• Enter and reconcile field quantities, daily reports, and production documentation
• Assist with preparing and maintaining project billing support documentation
• Create, update, and manage job folders and project files
• Submit, track, and monitor Miss Dig (utility locate) tickets and expiration dates
• Perform detailed data entry with a high level of accuracy
• Proofread documents, spreadsheets, and correspondence for completeness and accuracy
• Support field supervisors, project managers, and office staff with administrative tasks
• Utilize Microsoft Office programs including Excel, Word, and Outlook on a daily basis
• Assist with QuickBooks data entry and general accounting support
• Communicate professionally with vendors, subcontractors, municipalities, and customers

Schedule

• Full\-time
• Monday through Friday
• In\-office position

Qualifications

• 2\+ years of administrative, office, bookkeeping, accounting, or construction office experience preferred
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities
• Proficiency in Microsoft Office, particularly Excel and Word
• Experience with QuickBooks or similar accounting software preferred
• Construction industry experience is a plus
• Strong communication and problem\-solving skills
• Ability to work independently and as part of a team
• Reliable, professional, and interested in long\-term growth with the company

Compensation \& Benefits

• Pay range: $23\.00 – $26\.00 per hour, based on experience
• 401(k) with company matching
• Medical, dental, and vision insurance
• Paid time off
• Stable, full\-time position with long\-term growth opportunity

We offer a supportive, family\-oriented work environment where employees are valued and encouraged to grow within the company.

Pay: $23\.00 \- $26\.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person