Part-Time Legal Administrative Assistant / Intake Coordinator

Busy law practice seeking a highly organized, professional, and dependable Legal Administrative Assistant / Intake Coordinator to assist with daily office operations, client communications, scheduling, and legal administrative support.

The ideal candidate is proactive, detail\-oriented, comfortable handling multiple responsibilities in a fast\-paced environment, and able to communicate professionally with clients, attorneys, courts, and other professionals. Strong follow\-up skills, organization, and reliability are essential.Legal office experience is strongly preferred.

• Answer incoming calls and communicate professionally with clients, attorneys, courts, and other professionals
• Make appointments for walk\-in and prospective clients
• Conduct initial client intake and prepare intake sheets for attorney consultations
• Follow up with prospective and existing clients
• Coordinate with the receptionist regarding the attorney’s calendar, appointments, and scheduling
• Monitor incoming emails and respond appropriately
• Maintain organized client files and office workflow

Legal Administrative Responsibilities

• Prepare copies and mailings of legal documents for clients, courts, and other professionals
• Prepare and manage court and client mailings using Mailbox Power and other office systems
• File legal documents with State and Federal Court electronic filing systems
• File, scan, copy, and organize legal documents as needed
• Assist the attorney with general administrative and legal support tasks

Operations \& Coordination

• Coordinate and communicate with virtual assistants to ensure assigned tasks are completed
• Assist with maintaining efficient office workflow and daily operations
• Support weekly office marketing and client communication initiatives

Qualifications

• Work Hours Monday through Friday, 10 am to 3 pm
• Must be bilingual in English and Spanish
• Prior administrative experience required
• Legal office experience strongly preferred
• Experience with court electronic filing systems preferred
• Excellent phone, communication, and client service skills
• Strong organizational and time\-management abilities
• Ability to multitask and prioritize effectively
• Comfortable working independently with minimal supervision
• Proficient with email, scheduling systems, and general office technology
• Reliable, professional, and detail\-oriented

Pay: $24\.00 \- $28\.00 per hour

Experience:

• Law office: 1 year (Required)

Language:

• Are You Fluent in English and Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person