Executive Assistant

Location: Sioux Falls, SD (Hybrid/Onsite as required)

About the Role

We are a rapidly growing executive membership organization serving leaders from highly successful companies. We are seeking a polished, proactive Executive Assistant who thrives in a fast‑paced, high‑touch environment and takes pride in delivering exceptional service.

This role is a true executive partner—anticipating needs, managing complexity, and keeping the executive team focused on what matters most. Attention to detail, discretion, and a service‑oriented mindset are non‑negotiable.

Every day is different. You will handle confidential and time‑sensitive information, manage shifting priorities, and serve as a trusted point of coordination across internal teams, members, vendors, and leadership.

Key Responsibilities

Executive \& Administrative Support

• Provide high‑level administrative support to the executive team, including extensive calendar management, meeting coordination, and preparation of materials
• Act as a gatekeeper—prioritizing requests, managing competing deadlines, and ensuring efficient use of executive time
• Draft, proofread, and format correspondence, documents, presentations, and reports with exceptional attention to detail
• Maintain strict confidentiality and exercise sound judgment when handling sensitive information
• Ability to take the lead on projects for Chairman \& Founder to relieve them of the administrative details

Scheduling, Travel \& Expenses

• Coordinate complex scheduling, meetings, and conference calls across time zones
• Book and actively manage domestic and international travel, including itineraries, changes, and contingencies
• Prepare and submit expense reports; track expenses and support budget awareness

Systems, Tools \& Process Improvement

• Maintain and update internal databases and CRM systems (e.g., High Level) to ensure accuracy and usability
• Research, evaluate, and help implement new tools, software, and workflows

Events \& Member Experience

• Coordinate logistics for internal meetings, executive sessions, and external events
• Support event preparation, communications, materials, and follow‑up
• Help ensure seamless, high‑touch experience for members and external stakeholders

Coordination \& Communication

• Manage relationships with vendors, partners, and service providers
• Maintain positive, professional relationships internally and externally
• Participate in team meetings, group calls, and brainstorming sessions
• Support cross‑functional collaboration and special initiatives

Special Projects

• Take ownership of special projects as assigned, often requiring independent problem‑solving and follow‑through
• Oversee owner’s office building and related tasks with maintaining the building
• Provide personal assistance to Chairman \& Founder as related to errands, tasks, etc.

What We’re Looking For

You are:

• Proactive, energetic, assertive and adaptable—comfortable with change and ambiguity
• Fast‑moving, responsive, and able to work with minimal supervision
• Exceptionally organized with strong prioritization and follow‑through
• Polished, professional, and trusted with confidential information
• A clear, confident communicator who builds rapport easily

You bring:

• 2\+ years of experience as an Executive Assistant or Administrative Assistant supporting c\-suite level executive leaders
• Strong verbal and written communication skills
• Impeccable grammar, formatting, and attention to detail
• Comfort working in a digital‑first environment with evolving tools and platforms, including AI tools
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, One Drive and SharePoint, LinkedIn
• Experience with Monday.com and CRM systems (High Level strongly preferred)
• Familiarity with web platforms, digital media formats, or social media is a plus

Preferred:

• Bachelor’s degree (BA or BS)
• Experience supporting executives in a fast‑paced, service‑oriented organization

What Success Looks Like

• Executives feel supported, prepared, and protected
• Schedules run smoothly and priorities stay aligned
• Processes continually improve rather than stagnate
• Members and partners experience professionalism, responsiveness, and confidence
• Details are handled before they become distractions

Pay: $48,896\.40 \- $58,885\.99 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Sioux Falls, SD 57106