Cosmetology Administrative Assistant

Job Summary

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Job Title: Administrative Assistant

Salary: $18/hour, 29 hours / week

Job Type: Part\-Time

Department: Culpeper Cosmetology Training Center

Location: County of Culpeper, Va.

FLSA: Non\-Exempt

Open / Close Date: 5/5/26 – 5/12/25 5:00pm

To apply:

Please submit a resume to Culpeper Human Service’s Cosmetology Training Center at HR@culpeperhumanservices.org

Job Summary:

The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the cosmetology school. This includes managing office tasks, assisting students, handling communications, and coordinating school activities. The ideal candidate will be highly organized, detail\-oriented, and possess excellent communication skills.

Job Functions

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Key Responsibilities:

1\. Administrative Support:

• Assist in scheduling appointments, meetings, and events.
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update student records and files in compliance with school policies and regulations.
• Prepare and organize documents for meetings, events, and trainings.
• Handle general office duties such as filing, faxing, copying, and data entry.

2\. Student Support:

• Greet and assist students, parents, and visitors in person or over the phone.
• Provide information regarding courses, programs, schedules, and tuition.
• Assist with student enrollment, registration, and graduation processes.
• Maintain communication with students regarding any changes or updates in the school schedule or policies.

3\. Scheduling \& Coordination:

• Coordinate class schedules, teacher assignments, and student attendance.
• Help organize events, such as orientations, graduations, and student activities.
• Ensure proper classroom setups and materials are available for instructors and students.

4\. Inventory and Supplies Management:

• Monitor inventory of supplies and materials used in the cosmetology program (e.g., tools, products).
• Order and restock supplies as needed to ensure classes run smoothly.

5\. Compliance and Accreditation:

• Assist in maintaining records for state and accrediting agency compliance.
• Help prepare documentation for audits or inspections.

Qualifications

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Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Experience in administrative support or office management, preferably in an educational or cosmetology setting.
• Strong organizational, multitasking, and time\-management skills.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work effectively with students, faculty, and staff in a fast\-paced environment.

Preferred Skills:

• Knowledge of cosmetology industry standards and practices.
• Familiarity with student information management software (e.g., QuickBooks, school\-specific software).

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.