Executive Assistant Dean for Administration and Finance (ADMIN MGR 3)

Job Summary

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The Executive Assistant Dean (EAD) is the chief administrative and financial officer for the College of Engineering. The position serves as a principal member of the Dean for the College of Engineering (COE) leadership team. The incumbent provides leadership, guidance, and oversight, through subordinate managers and supervisors, for all business and financial functions required for effective business operations of the college. The EAD is responsible for administration of the complex and extensive business affairs of the college, provides leadership and has direct responsibility for strategic planning, administrative and financial management, research administration, personnel management, information technology, compliance, and risk management for an annual estimated $200M budget. The EAD participates at the campus level on HR, finance, research administration, information technology, and compliance initiatives, and interfaces with department/unit management regularly to communicate college\-wide and campus initiatives, resolve issues, foster integrated collaborations among departments and units and oversee administrative practices. Reporting directly to the Dean, the EAD works collaboratively inside the college with its academic departments, research centers and institutes, dean’s office units, and colleagues across campus and across the UC system to ensure alignment of college resources with the academic mission of UC Davis and strategic vision of the college. The Executive Assistant Dean is a member of the dean's leadership team and works collaboratively with the associate deans, other assistant deans, unit directors, and managers in the college.

Apply By Date June 1st, 2026 at 11:59pm PST. Selection activity may begin at anytime

Minimum Qualifications \- For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Master's degree or equivalent experience in Business Administration or similar field.
• A minimum of ten years of high\-level administrative experience within a large and complex environment, preferably, but not necessarily, at a public institution of higher education.
• Experience and proven track record as an effective leader in the areas of human resources management, budget and financial management, facilities planning, administration and technology management.
• Experience in financial forecasting and in the development and use of sophisticated tools and financial models to monitor funds, make projections, and design management reports.
• Interpersonal and communication skills to establish and maintain the formal and informal communication networks and relationships needed to successfully interact with diverse groups and individuals.
• Skills to analyze complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities and selecting appropriate courses of action including the ability to identify, secure and/or provide information to clarify situations, resolve problems and communicate policy decisions.
• Strategic planning and project management, analytical and program evaluation skills to take complex, significant projects from conception to completion while staying within the constraints of budget and timeline.
• Team building skills to effectively recruit, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, and build an effective service\-oriented, team environment.

Preferred Qualifications

• Demonstrated high level leadership and progressive growth in leadership responsibilities.
• Proven ability to resolve complex problems and conflicts, successfully pursue performance management, and establish and maintain an effective, service\-oriented, team environment.
• Demonstrated awareness and appreciation of diverse cultural perspectives with demonstrated success in creating a win\-win environment that supports organizational goals.

Key Responsibilities

• 40% \- Leadership and Management
• 30% \- Financial Operations and Program Management
• 20% \- IT/Space/Equipment Management
• 10% \- Campus Liaison

Department Overview

The COE includes eight academic departments, 10 centers/research facilities, and 11 dean's office units with roughly 220 faculty members, 250 staff members, non\-faculty academics, and other personnel, 6,300 graduate and undergraduate students, 13 undergraduate majors, 11 graduate programs, and an approximately $200M annual portfolio (including sponsored projects). There are approximately 400,000 square feet of research, teaching, and administrative space assigned to the college across multiple sites including main campus, west campus, health campus (including Aggie Square), Spafford, and Lawrence Livermore National Lab.

POSITION INFORMATION

* Salary or Pay Range: $141,600\.00 \- $294,000\.00

* Salary Frequency: Monthly

* Salary Grade: Grade 28

* UC Job Title: ADMIN MGR 3

* UC Job Code: 000549

* Number of Positions: 1

* Appointment Type: Staff: Career

* Percentage of Time: 100

* Shift (Work Schedule): M \- F 8:00AM \- 5:00PM

* Location: Kemper (KEMPER)

* Union Representation: No

* Benefits Eligible: Yes

* This position is hybrid (mix of on\-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining\-units/index.html

• High quality and low\-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family \& Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On\-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer \& Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing \- Occasional Up to 3 Hours
• Walking \- Occasional Up to 3 Hours
• Sitting \- Frequent 3 to 6 Hours
• Lifting/Carrying 0\-25 Lbs \- Occasional Up to 3 Hours
• Pushing/Pulling 0\-25 Lbs \- Occasional Up to 3 Hours
• Bending/Stooping \- Occasional Up to 3 Hours
• Squatting/Kneeling \- Occasional Up to 3 Hours
• Twisting \- Occasional Up to 3 Hours
• Reaching overhead \- Occasional Up to 3 Hours
• Keyboard use/repetitive motion \- Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration \- Frequent 3 to 6 Hours
• Complex problem solving/reasoning \- Occasional Up to 3 Hours
• Ability to organize \& prioritize \- Frequent 3 to 6 Hours
• Communication skills \- Frequent 3 to 6 Hours
• Numerical skills \- Occasional Up to 3 Hours
• Constant Interaction \- Frequent 3 to 6 Hours
• Customer/Patient Contact \- Frequent 3 to 6 Hours
• Multiple Concurrent Tasks \- Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014\. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e\-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work evenings and weekends as business needs require.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti\-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti\-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role\-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. \#YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background\-checks