Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to ensure smooth communication and effective management of administrative tasks. If you thrive in a fast\-paced environment and enjoy providing exceptional support, this position is perfect for you!

Responsibilities

• Manage bookkeeping duties \& compliance
• Operate phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
• Maintain organized systems, both physical and digital, ensuring easy retrieval of documents.
• Perform data entry tasks accurately using Quickbooks Online, Google Workspace, Notion and other office software.
• Support calendar management and scheduling for team members, including appointment setting and reminders.
• Provide excellent customer service by addressing inquiries promptly and professionally, whether in person or via phone or email.
• Conduct proofreading of documents to ensure accuracy and professionalism before distribution.
• Support office management tasks such as supply ordering, maintaining office equipment, and coordinating maintenance needs.
• Handle clerical duties including copying, scanning, filing, and organizing documents efficiently.
• Offer personal assistant support when needed, including marketing or special project assistance.

Experience

• Proven experience in an administrative or clerical role within an office environment.
• Strong computer skills with proficiency in, Google Workspace (Docs, Sheets), and data entry platforms.
• Familiarity with QuickBooks for basic bookkeeping tasks is preferred but not required.
• Experience managing phone systems and providing excellent phone etiquette.
• Prior experience in customer service roles enhances the ability to handle inquiries professionally.
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast\-paced setting.
• Knowledge of office management procedures including calendar management, and supply coordination. Join us to be part of a vibrant team dedicated to supporting our organization’s success! We value proactive individuals who bring energy and professionalism to their work every day while ensuring our office runs smoothly and efficiently.

Pay: $22\.00 \- $26\.00 per hour

Work Location: In person