Executive Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This vital role offers the opportunity to support executive leadership with a wide range of administrative and office management tasks. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional organizational skills, proactive problem\-solving, and a positive attitude. Bilingual abilities and experience with office technology are highly valued as you help ensure smooth daily operations and excellent customer service. If you’re passionate about providing top\-tier support and eager to contribute to a collaborative workplace, this is the perfect role for you!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executive staff
• Handle multi\-line phone systems with professionalism, practicing excellent phone etiquette and customer support skills
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Assist with bookkeeping tasks using QuickBooks accounting software to track expenses and invoices
• Support office management by overseeing supplies, equipment maintenance, and general administrative functions
• Provide personal assistant support to executives, including travel arrangements, calendar management, and task prioritization

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent computer literacy including data entry, proofreading, and document formatting
• Bilingual fluency preferred; ability to communicate effectively in multiple languages is a plus
• Experience with multi\-line phone systems, front desk operations, and customer service excellence
• Knowledge of QuickBooks or bookkeeping software is advantageous
• Strong time management skills with the ability to prioritize tasks efficiently
• Previous experience as a medical or dental receptionist or personal assistant is beneficial but not required

Join us in a role where your organizational talents will shine! We value energetic professionals committed to delivering exceptional support while fostering a positive work environment. This paid position offers an engaging opportunity to grow your career within a vibrant organization dedicated to excellence.

Pay: $25\.00 \- $30\.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Experience:

• QuickBooks: 2 years (Required)

Work Location: In person