HR & Office Administrative Assistant

Datascan is a technology company whose mission is to help businesses make better inventory decisions one scan at a time. Through the provision of configurable software, fit\-for\-purpose scanning hardware, and access to real\-time data, Datascan is the cost effective, high value option for retailers looking to take advantage of the accuracy, efficiency, and flexibility of our industry\-leading inventory solutions.

We operate using several key drivers for success which include \-

• Establishing lasting, collaborative client relationships that consistently exceed expectations,
• Continually striving for excellence through innovation, technical expertise, industry knowledge and a relentless commitment to client care,
• Being easy to do business with, in all that we do,
• Attracting, developing, and retaining passionate, talented people in a culture of empowerment that inspires, challenges, and recognizes the contribution of every member of the Datascan team.

Backed by private equity and with over 50 years of experience serving retailers, Datascan is the global leader in providing technology\-led inventory counting solutions to world class retailers in over 42 countries.

Position Summary

The HR \& Office Administrative Assistant serves as a key support role within the organization, acting as the administrative backbone of the Human Resources department while also providing high\-level office support to the senior leadership team. This position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast\-paced environment. The ideal candidate is detail\-oriented, proactive, and capable of handling both HR\-related responsibilities and general administrative duties with professionalism and efficiency.

Duties and Responsibilities

Human Resources Support:

• Provide day\-to\-day administrative support to the HR department
• Maintain and update employee records, ensuring accuracy and confidentiality
• Assist with onboarding and offboarding processes, including preparing documentation and coordinating orientations
• Support recruitment efforts by scheduling interviews, posting job openings, and communicating with candidates
• Help administer HR programs such as benefits enrollment, training, and performance review cycles
• Prepare HR reports, presentations, and internal communications
• Ensure compliance with company policies and employment regulations
• Serves as payroll processor back up. Run bi\-weekly payroll as needed in HRIS system of record (currently Paycom).
• Support clients remotely primarily via Teams and be camera ready for all interactions.

Office \& Executive Administrative Support:

• Provide administrative assistance to senior leadership, including calendar management and meeting coordination.
• Prepare meeting presentations, agendas, take minutes, and follow up on action items.
• Manage office operations, including supplies, vendor coordination, and facility\-related needs.
• Assist in planning company events, meetings, and team activities.

Experience/Qualifications/Requirements

• High school diploma or GED required. Associates degree or higher preferred.
• 3\+ years of previous related experience supporting a fast\-paced HR department.
• Proficiency in Microsoft Office Suite and HRIS systems (Paycom strongly preferred).
• Strong organizational and time management skills with the ability to multitask. Excellent interpersonal skills.
• Elevated written and oral communication skills.
• Detail oriented and keen attention to accuracy. Ability to analyze and be solution oriented. Must be self\-driven and take initiative. Creativity.
• Ability to maintain confidentiality and handle sensitive information.
• Must have reliable internet connectivity.
• Team player.

Work Ownership \& Representation

Employees are hired based on their individual qualifications, including education, experience, and demonstrated ability to perform the responsibilities of the role. As such, the duties and responsibilities assigned to the employee must be performed by the employee themselves. Under no circumstances may work be subcontracted, delegated, or otherwise assigned to a third party without prior written authorization from the company.

Full Time/Part Time

Full time (40 hours per week).

Exempt/Non\-Exempt

Non\-Exempt (i.e. hourly)

Work Location and Hours

• This position is 70% remote and 30% onsite. Our current primary office location is in Irving, TX.
• Ability to support during regular daytime business hours with flexibility to occasionally support during non\-business hours as needed.

Physical Requirements

Work will be done primarily seated. Ability to walk around and move items up to 15 pounds as required when in the office. This role requires long periods of viewing a computer screen, working on a keyboard, and talking to various individuals.

Core Values

All qualifies applicants must embody the characteristics outlined in our Core Values –

• Ownership \- We care, are accountable, and persevere.

+ We take responsibility. We don’t wait \- We are empowered to act.

+ At Datascan, Details matter!

• Collaboration – We are team\-oriented, easy to work with, and open.

+ We work together, ask how we can help, and celebrate as a team.

+ At Datascan, Different perspectives matter!

• + Execution with Excellence – We are focused, relentless, and dedicated.
• + We have a vision. We know what we want to achieve. We have the right people for the job. We question the status quo and embrace change.

+ At Datascan, We measure what matters!

• Solution\- Oriented – We see solutions, not just problems. We have a positive attitude. We innovate.

+ We ask the right question, focus on results, and welcome change.

+ At Datascan, Doing what it takes to get the job done matters!

• Do What’s Right – We make good decisions, act with integrity, and have respect.

+ We behave in a way that does the right thing for our company, our people, and our customers.

+ At Datascan, Doing the right thing matters!