Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, exceptional customer service, and efficient management of office resources. The ideal candidate will be proactive, detail\-oriented, and possess strong communication skills to foster a productive and welcoming workplace. As an Office Manager, you will play a key role in maintaining organizational efficiency while supporting team members and visitors alike.

Duties

• Oversee front desk operations, greeting visitors and managing multi\-line phone systems with professionalism and courtesy
• Coordinate calendar management, scheduling appointments, meetings, and events for staff and executives
• Maintain office supplies inventory, place orders, and ensure equipment is functioning properly
• Prefer background in auto accident and insurance billing
• Manage data entry tasks including filing, record keeping, and updating databases using Microsoft Office, and QuickBooks
• Provide exceptional customer support by addressing inquiries promptly via phone or email, ensuring positive interactions at all times
• Handle clerical responsibilities such as proofreading documents, preparing reports, and managing correspondence
• Support bookkeeping activities including basic bookkeeping tasks and expense tracking to ensure accurate financial records

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and computer literacy
• Familiarity with QuickBooks accounting software is highly desirable
• Excellent phone etiquette with experience managing multi\-line phone systems and customer service interactions
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Previous experience as a receptionist or medical/dental receptionist is beneficial but not required
• Strong time management skills with the ability to prioritize tasks efficiently
• Personal assistant or clerical experience demonstrating attention to detail and proofreading skills
• Knowledge of office procedures such as filing, data entry, calendar management, and recordkeeping
• Ability to handle confidential information discreetly while maintaining professionalism

Join us as an Office Manager to lead our administrative team with energy and enthusiasm! Bring your organizational expertise, computer skills, and customer service talent to create a vibrant office atmosphere where everyone can thrive. This paid position offers an exciting opportunity to develop your career while supporting our mission of operational excellence.

Pay: From $18\.00 per hour

Benefits:

• 401(k)
• 401(k) matching

Work Location: In person