Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a collaborative setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Connect with the accounting team to establish daily goals / tasks.
• Operate multi\-line phone systems to handle incoming calls efficiently while providing excellent customer support.
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools, ensuring quick retrieval of information.
• Perform data entry tasks accurately, including invoicing, bookkeeping using QuickBooks, and updating client or patient records.
• Support calendar management by scheduling appointments, meetings, and coordinating personal or professional commitments for team members.
• Assist with office management duties such as ordering supplies, managing office equipment, and overseeing general administrative tasks.
• Proofread documents for accuracy and clarity to ensure high\-quality communication across all channels.
• Provide clerical support including photocopying, faxing, mailing, and maintaining a tidy workspace to promote productivity.
• Offer exceptional customer service by responding promptly to inquiries and supporting clients or patients in person or over the phone.
• Support specialized roles such as medical or dental receptionist duties when needed, including patient check\-in and appointment confirmations.

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Prior experience using QuickBooks for bookkeeping or financial recordkeeping is highly desirable.
• Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Strong typing skills combined with effective time management to meet deadlines consistently.
• Previous roles as a receptionist—medical, dental, or general—are advantageous for understanding front desk operations and phone etiquette.
• Experience supporting personal assistants or managing calendars enhances your ability to coordinate schedules seamlessly. Join us in creating a vibrant workspace where your organizational talents shine! This role is perfect for proactive individuals eager to contribute their administrative expertise in a fast\-paced environment that values energy, professionalism, and dedication.

Pay: $22\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person