Program Coordinator

Posting Number req25811

Department Research Administration

Department Website Link CALES

Location Tucson Campus

Address 1140 E. South Campus Dr., Tucson, AZ 85719 USA

Position Highlights

The Arizona Hub for Agriculture Innovation (AHAI) is dedicated to transforming academic solutions into scalable, industry\-ready innovations for Arizona's $30 billion agricultural sector. This initiative, uniting the University of Arizona, Arizona State University, and Northern Arizona University, aims to position the state as a global leader in climate\-resilient arid\-land agriculture.

AHAI seeks a Program Coordinator to provide high\-level administrative and operational support, managing complex project timelines and facilitating communication to ensure programs move forward on schedule. The successful applicant will demonstrate high\-level attention to detail, skill in written and verbal communication, the ability to meet competing deadlines, and prior experience working collegially with faculty, investigators, research staff, and others involved in projects.

This position offers a hybrid work arrangement, combining on\-site work at the Tucson Campus with remote work flexibility.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work\-life programs.

Duties \& Responsibilities

Program Coordination \& Operations

• Day\-to\-Day Operations: Coordinates and performs day\-to\-day operational and administrative activities in support of AHAI research programs.
• Project Planning: Develops and monitors project plans, including detailed timelines, resource requirements, and budgets for funded AIL and ARP tracks.
• Administrative Administration: Administers and assists in the coordination of assigned programs and projects, ensuring that the phased application process (Pre\-Proposal to Full Proposal) moves forward on schedule.
• Research Support: Provides high\-level administrative support for program and research staff, handling administrative tasks specifically related to the "lab\-to\-field" research pipeline.
• SOP Development: Develops detailed written materials on the AHAI proposal solicitation process.
• Grant Tracking: Track funding opportunities and in\-progress proposals supporting the program.

Stakeholder Liaison \& Communication

• Primary Contact: Serves as a central contact for internal (UA, ASU, NAU) and external (industry partners/growers) stakeholders to coordinate activities and exchange vital information.
• Technical Reporting: Drafts program sponsor reports and other technical/progress reports for AHAI leadership and the Arizona Board of Regents (ABOR).
• Information Delivery: Ensures the timely delivery of reports, meeting agendas, and program updates to the Research Coordination Committee and industry stakeholders.

Data Analysis \& System Management

• Data Management: Compiles and analyzes data related to program administration, such as tracking student hours, technology readiness levels (TRL), and project impact metrics.
• System Proficiency: Performs work with moderate knowledge and operation of university systems and department tools (e.g., financial systems, travel/reimbursement tools, and document repositories).
• Research Strategy Support: Assists in developing administrative strategies and research coordination plans to improve the efficiency of the hub.

Leadership \& Supervision

• Mentorship: Mentors and shares knowledge with student workers and support staff to ensure consistency in AHAI administrative operations.
• Independent Oversight: Works under limited or minimal supervision, exercising independent judgment on daily tasks and consulting with Senior Professionals only for highly unusual or complex situations.

Scheduling \& Event Logistics

• Meeting Coordination: Schedule and provide logistical support for the committees and quarterly stakeholder meetings involving partners from all three state universities.
• Event Support: Coordinate the "behind\-the\-scenes" logistics for the annual Arizona Ag Innovation Summit, field tours, workshops and other events, including venue booking, catering, registration tracking, and materials preparation.
• Travel Coordination: Arrange travel and process reimbursements for AHAI leadership and guest speakers as needed.

Knowledge, Skills, and Abilities (KSAs):

• Ability to coordinate work across three distinct university systems.
• Skill in developing project plans and identifying logistical bottlenecks before they impact research timelines.
• Ability to manage high volumes of documentation and multiple schedules without oversight.
• Strong attention to detail, specifically regarding deadlines and document version control.
• Skill in corresponding professionally with university faculty, staff, and external industry partners.
• Mastery of office tools (Microsoft Office 365, Zoom/Teams, Google Drive) and the ability to learn university\-specific administrative software.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience.
• Minimum of 3 years relevant work experience; or equivalent combination of education and work experience.

Preferred Qualifications

• Experience in a research\-intensive or multi\-institutional environment.
• Experience coordinating activities of large meetings or small\-scale conferences.
• Experience with university systems (e.g., travel/expense reporting, document management).

FLSA Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1\.0

Work Calendar Fiscal

Job Category Research

Benefits Eligible Yes \- Full Benefits

Rate of Pay $59,404 \- $74,254

Compensation Type salary at 1\.0 full\-time equivalency (FTE)

Grade 8

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC2

Job Family Research Program Admin

Job Function Research

Type of criminal background check required: Name\-based criminal background check (non\-security sensitive)

Number of Vacancies 1

Target Hire Date 6/8/2026

Expected End Date

Contact Information for Candidates Stephanie Slinski

sslinski@arizona.edu

Open Date 4/27/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.