Administrative Assistant, President's Office.

Current Madison College employees must apply to the internal career site by logging into Workday

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Job Posting Date:

April 27, 2026

Application Deadline:

Salary Information:

$22\.51 \- $26\.30

(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:

Office of Executive Administrative Staff

Job Description:

Madison College is hiring a full\-time Administrative Assistant for the President's Office. This position supports the general administrative functions of the President's Office by completing a wide variety of tasks. TheAdministrative Assistant's key responsibilities involve front desk support, provision of initial support to employees and visitors, assisting with scheduling, preparing documents and reports, District Board support, procurement and project support, and assisting college senior leaders, as needed.

The Administrative Assistant reports to the Executive Assistant to the President and District Board.

Position Details:

Schedule: General Office hours are Monday through Friday, 8:00am \- 4:30pm. This position is onsite with the option to work remotely up to two days per week. Remote work subject to change in accordance with Madison College policy.

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1\.00 per hour increase.

Benefits: Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS).

Application Instructions: Cover Letter and Resume required\*. This position will be open until filled, with a first consideration date of May 17, 2026, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

• Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

Essential Responsibilities:

• Serves as the first point of contact for the President's Office in a full\-time capacity by staffing the front desk. This includes answering the phone line as well as monitoring and responding to routine Presidents Office emails, monitoring, and responding to conference room requests, assisting walk\-ins and processing incoming and outgoing mail.
• Performs varied administrative support and duties, including but not limited to: preparing and maintaining confidential documents and correspondence, scheduling and supporting of meetings, events and projects, assisting in processing submissions to the college's Policy Center, assisting with Board meeting logistics, and supporting the work of the executive leadership team and office operations.
• Provides procurement support, in accordance with purchasing policies and procedures, including assisting in ordering supplies, equipment and services, processing invoices and independently processing travel and purchasing card transactions and travel related credit card authorizations.
• Supports process improvements and maintaining procedures, and assist in reviewing, updating, and improving processes and procedures.
• Maintains a commitment to the college mission, vision, and values.
• Other duties as defined by department, college, or officials.

Knowledge, Skills \& Abilities:

• Knowledge of administrative procedures, scheduling practices and recordkeeping standards.
• Knowledge of scheduling systems, academic processes and institutional policies.
• Skill in using administrative software and databases.
• Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
• Ability to manage multiple processes, meet deadlines, and maintain accuracy in a fast\-paced environment.
• Ability to exercise independent judgment and problem\-solving on routine problems.
• Ability to maintain confidentiality.
• Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
• Skill in effectively and respectfully communicating with others.
• Excellent customer service skills.

Minimum Requirements:

• Associate Degree or additional equivalent working experience.
• 1\-2\+ years of relevant work experience.

Madison College does not offer H\-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608\) 246\-6900\.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture \& Engineering; Arts, Design \& Humanities; Business; Construction, Manufacturing \& Maintenance; Culinary, Hospitality \& Fitness; Education \& Social Services; Health Sciences; Information Technology; Law, Protective \& Human Services; Science, Math \& Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608\) 246\-6210 or (800\) 322\-6282 Ext. 6210\. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608\) 246\.5221