Law Office Assistant 1

What You Will Be Doing:

As a Law Office Assistant I, you’ll have the autonomy to own your work, the opportunity to help solve real world problems facing Alaskans, and the ability to see the direct impact your contributions will have on your community. You will be providing administrative support to the prosecutors within the Utqiagvik District’s Attorney’s office and performing a wide variety of tasks including but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.

Our Mission, Values, and Culture:

Our mission is to protect Alaskans by upholding the rule of law, promoting public safety, and pursuing fair, effective, and compassionate justice. We are committed to serving the public with integrity, professionalism, and respect while safeguarding the rights of victims, communities, and all parties under the law.

Benefits of Joining Our Team:

We believe people do their best when they’re trusted, challenged, and appreciated. We offer opportunities for professional development, skill\-building, and long\-term career growth within state service that includes competitive benefits and retirement packages. Flexible schedules and telework options may be available, helping you build a rewarding career while maintaining balance at home.

The Working Environment You Can Expect:

Known as the Gateway of the Arctic, Utqiagvik is rooted in community, tradition, and resilience. This position offers the opportunity to work in a close\-knit professional office setting that values respect, teamwork, and dependability. Every day will bring a variety of administrative responsibilities where organization, reliability, and local knowledge are key to keep the office running smoothly and effectively.

Who We Are Looking For:

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Minimum Qualifications

• --------------------------

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post\-secondary education from an accredited college or university (2\.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational\-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational\-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience. Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Additional Required Information

• -----------------------------------

If selected for an interview, the applicant must provide the following:

• A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify education, if using to meet minimum qualification
• List of three (3\) professional references to include daytime telephone and email address. One must be a current or former supervisor.
• Last two (2\) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

Special Notes about the Position

• The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.
• The incumbent will be required to obtain APSIN access and possibly a notary public bond, which will be done through the office.
• Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.
• Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

Please read the information below carefully. This applies to your application submission.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date. Education

If post\-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview. Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post\-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post\-secondary institution. It is your responsibility to provide such evidence when applying. Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part\-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships. EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1\-800\-587\-0430 or 465\-4095 in Juneau or (907\) 465\-3412 (TTY) or correspond with the Division of Personnel \& Labor Relations at: P. O. Box 110201, Juneau, AK 99811\-0201\. The State of Alaska is an equal\-opportunity employer. Workplace Alaska Application Questions \& Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1\-800\-587\-0430 (toll\-free) or (907\) 465\-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

Contact Information

• -----------------------

Ethan Wolfe

Law Office Manager

Phone: (907\) 451\-2869

ethan.wolfe@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

+ The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC
• Confidential
• Correctional Officers
• Marine Engineers
• Mt. Edgecumbe Teachers
• Supervisory
• Unlicensed Vessel Personnel/Inland Boatman's Union
• Exempt employees (not covered by collective bargaining)

+ The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates \& Pilots

• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group\-based insurance premiums for

+ Term life (employee, spouse or qualified same sex partner, and dependents)

+ Long\-term and short\-term disability

+ Accidental Death and Dismemberment

+ Long\-term care (self and eligible family members)

+ Supplemental Survivor Benefits

• Employee\-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program

* *Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options*

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave \& Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12\) paid holidays a year