Marketing Assistant

Company Description

Arquitectonica is an award\-winning, design\-focused architecture and planning firm with a worldwide practice of 400\+ employees located in nine offices. Our Miami office is seeking a Marketing Assistant with 1\-3 years’ experience to join our team. Our project types include Luxury Residential, Hospitality, and Mixed Use/Retail.

Position Overview

We are seeking a detail\-oriented and highly organized Marketing Assistant to support our team with database management, scheduling, and administrative coordination. This role is ideal for someone who thrives behind the scenes, ensuring that systems, information, and timelines are accurate, current, and running smoothly.

Key Responsibilities

• Maintain and update marketing databases, including Deltek Vantagepoint and OpenAsset, ensuring data accuracy and consistency
• Organize and manage digital assets, project information, and marketing materials
• Assist with the creation, updating, and formatting of internal and external forms and documents
• Track deadlines, schedules, and team calendars to support ongoing marketing initiatives
• Coordinate with internal teams to gather and input project and personnel information
• Perform regular audits of databases and files to ensure completeness and quality control
• Support general marketing and administrative tasks as needed

Qualifications

• 1–3 years of experience in marketing, architecture, executive assistance, data entry, or a related field
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Proficiency in Microsoft Office Suite (especially Excel) and familiarity with database systems
• Experience with Deltek Vantagepoint, OpenAsset, or similar platforms is a plus
• Strong communication skills and a collaborative mindset

Preferred Attributes

• Ability to work independently and proactively identify needs
• Comfort working with structured data and maintaining digital systems
• Interest in marketing processes, organization, and operational support

Work Environment

This role requires a high level of organization, consistency, and follow\-through. The ideal candidate enjoys creating order, maintaining systems, and supporting a team through reliable, detail\-focused work.

Employee Benefits

• Health insurance
• 401K
• Paid time off on accrual basis, paid holidays, sick leave

Compensation

Compensation will be based on the candidate’s experience and abilities.

This is a full\-time role based in our Miami office. Please note:

• Remote work is not offered or available.
• Relocation assistance is not provided for this position.

Qualified and interested candidates should submit a cover letter and resume.

Note: This description indicates, in general terms, the type and level of work performed, and responsibilities held by the team member(s). Duties described are not to be interpreted as being all\-inclusive or specific to any individual team member.

No Third\-Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Opportunities posted here do not create any implied or express employment contract between you and our company and can be changed at our discretion. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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