Accounts Payable Bookkeeper

POSITION: Accounts Payable BookkeeperDEPARTMENT:Fiscal ServicesREPORTS TO:Financial ManagerCLASSIFICATION:Non\-Exempt (hourly). Pay Rate based on experience.PURPOSE:The Accounts Payable Bookkeeper is responsible for processing accounts payable and performing other necessary procedures/duties associated with accounts payable and/or related fiscal functions.ESSENTIAL DUTIES \& RESPONSIBILITIES:Prepare purchase orders and invoices for processing and payment, match all invoices with purchase orders, check price extensions, discounts, account numbers, and amounts to charge to each accountCheck invoices for proper approvals and receipt of goodsReview, compile, and process all necessary information to prepare the school districts bi\-weekly accounts payable to include all schools, Information Technology, Food Service, Maintenance, Custodial and Special EducationPrepare warrants for all District disbursements. Prepare, verify, and distribute checks for payments as well as create bank filesComplete post\-warrant reconciliationsCreate and maintain vendor electronic and hard copy files for the District Review monthly vendor statements for past due invoices and take necessary actionsRun and analyze purchase order reports and follow up on status Research issues, respond to questions and help staff regarding purchase orders and vendor transactionsTrain and support administrative assistants and other staff members on the use of the accounts payable and student activity module software, prepare and issue regular correspondence keeping them informed of changes and/or to ensure consistency of reporting Function as backup to the Fixed Asset/Accounting Clerk to record fixed asset acquisitions and dispositions in the fixed asset management system and update related fixed asset spreadsheetsPrepare petty cash checks, deposits, and maintain check register for petty cash accountProcess, collate, and distribute 1099 forms required by state and federal regulationsPrepare and disseminate tuition invoices for all non\-resident students in accordance with district policyInvoice other accounts receivable as necessary such as building rentalsCoordinate and process yearly unclaimed property reporting to the State of VermontFacilitate acquisition of school Student Activity account activity, conduct internal review of Student Activity account records in conjunction with other accounting staff and disseminate review results to the schoolsParticipate in gathering requested information for financial inquiries. Provide support to the Financial Manager and Fixed Asset/Accounting Clerk with accounting tasks as neededExhibit commitment to School Districts Vision PlanAdditional Responsibilities as neededJOB KNOWLEDGE, SKILLS \& ABILITIES:Ability to read and analyze technical procedures, or governmental regulations; ability to respond to common inquiries or complaints from vendors, regulatory agencies, or members of the business community; ability to draft reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of peersBroad\-based knowledge of and skills in accounting principles and methods, with related experience in accounts payable accounting; good working knowledge of relevant government regulationsAbility to complete basic mathematical computationsExperience and proficient computer skills in word processing, spreadsheet, and database programs are required; experience with Microsoft Office and Google Suite preferredStrong skills and experience in data entry and information retrieval from computerized information systemsAbility to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical, oral, written or diagram form and deal with several abstract and concrete variablesAbility to communicate courteously and deal efficiently and effectively with a wide range of individuals, including faculty and staff, administrators, and representatives of organizations; ability to work cooperatively and effectively with peers, subordinates, supervisors and parents, and outside agenciesAbility to maintain a prominent level of accuracy, discretion, and confidentialityTyping, filing, and other general office skillsDESIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:Associates degree in accounting, plus 2 to 4 years of relevant experience, including accounts payable or a combination of education and experience from which comparable knowledge and skills are acquired. Direct experience with governmental accounting as it applies to school districts is a plus.PHYSICAL/MENTAL DEMANDS:Must be able to move files weighing up to twenty\-five (25\) poundsMust be able to remain in a stationary position 95% of the timeMust be able to move around the office to access file cabinets, office machinery, deliver files, attend meetings, greet visitors, etc.Ability to operate under stressful situations including effectively and efficiently managing multiple priorities WORKING CONDITIONS:Work is normally performed in a climate\-controlled, shared office environment. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.).