Executive Assistant - Urology

The Executive Assistant to Department Chair provides high\-level administrative support to the Department of Urology, with primary responsibility for supporting the Department Chair and partial support for assigned non\-clinician faculty. The Executive Assistant to Department Chair plays a critical role in enabling departmental operations by managing complex schedules, coordinating academic and administrative activities, and supporting research, education, and faculty\-related initiatives within the Department of Urology.

MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within this environment, the Executive Assistant to Department Chair serves as a trusted administrative partner, ensuring operational continuity, confidentiality, and efficiency while supporting the Department of Urology's clinical, research, and academic mission.

The ideal candidate is an experienced administrative professional with a strong background in complex executive support within healthcare or academic environments, combining advanced organizational skills, professional discretion, and sound judgment with the ability to manage competing priorities. This individual brings proven experience supporting senior leadership, demonstrates excellent written and verbal communication skills, and is comfortable leveraging enterprise systems and emerging technologies to improve workflow efficiency, while maintaining accountability and confidentiality.

Salary Range: Minimum $53,000 \- Midpoint $66,000 \- Maximum $79,000

Must\-haves:

Proven experience in complex executive or administrative management within a healthcare or academic environment

Strong organizational and prioritization skills with the ability to manage multiple high\-level stakeholders.

High level of professionalism, discretion, and accountability

Advanced communication skills, both written and verbal

Why Us?

The Department of Urology is a dynamic and growing department with a strong trajectory of clinical, research, and operational excellence. This role offers the opportunity to contribute directly to MD Anderson's mission by supporting senior leadership and faculty in a collaborative, transparent, and high\-performing administrative environment that values innovation, professional growth, and work\-life balance.

• Employer\-paid medical coverage starting day one for employees working 30\+ hours/week, plus optional group dental, vision, life, AD\&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined\-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer\-paid life and reduced salary protection programs.

KEY RESPONSIBILITIES

Executive \& Administrative Support

• Maintain overall responsibility for internal activities of the Department Chair and partial responsibility for two assigned non\-clinician faculty members
• Manage multiple complex administrative and academic projects with competing priorities
• Compose, prepare, and manage correspondence, agendas, meeting announcements, and informational documents with strict confidentiality
• Track all incoming and outgoing correspondence and communications

Calendar, Travel \& Expense Management

• Maintain and manage the Department Chair's calendar, ensuring timely scheduling and proactive conflict resolution
• Coordinate travel arrangements using SAP Concur, including flights, hotels, car rentals, and meeting registrations
• Prepare and submit travel expense reports and provide reimbursement tracking spreadsheets to faculty
• Calculate expenses, reconcile physician accounts, and maintain documentation for invoices, check requests, and travel requests

Academic, Research \& Presentation Support

• Type and format manuscripts, book chapters, abstracts, protocols, and grants in accordance with institutional and publication guidelines
• Provide administrative support for grant submissions and protocol preparation
• Design, format, and produce error\-free presentation slides and assist with poster editing and preparation

Faculty Administration \& Compliance

• Assist with faculty appraisals, time\-off request processing, and curriculum vitae updates
• Update NIH biographical sketches using the FIS system
• Submit and track medical licenses, visa information, and required certifications, providing renewal notifications prior to expiration
• Assist the Office Manager with training new employees on administrative processes

EDUCATION

• Required: High school diploma or equivalent. Specialized training in secretarial skills
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 6 years Administrative/secretarial experience supporting a leadership/executive level position. or
• Required: 2 years Required experience with Bachelor's degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113\.001(2\) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about\-us/legal\-and\-policy/legal\-statements/eeo\-affirmative\-action.html

Additional Information

• Requisition ID: 180230
• Employment Status: Full\-Time
• Employee Status: Regular
• Work Week: Day/Evening, Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary : US Dollar (USD) 79,000
• FLSA: non\-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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